Administrative Assistant

Description

Are you mission-driven and passionate about helping others succeed?

Do you strive to lead, follow, and act with integrity?

Are you the one who honors your commitments?

Is building trusting relationships an integral part of why you do what you do?

Do you push limits and challenge the status quo?

If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success!

Here's a summary of responsibilities:

Under the direction and supervision of the Associate Director, Sports Medicine & Clinic Operations, provide administrative support for Sports Medicine clinics, athletes, and NGBs regarding clinical services. Assist with operations of the Colorado Springs Sports Medicine Clinic. Operational duties also include working with USOPC departments in coordination of Colorado Springs Sports Medicine coverage.

Here’s how you ‘ll have an impact:

• Greet athletes upon arrival and verify access and authorized services.
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  Schedule and coordinate clinical and recovery services. Provide athlete support with medical records including processing and maintaining registration paperwork.
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  Serve as the primary point of contact for Colorado Springs medical volunteers onboarding once they are scheduled for a rotation including creating EMR accounts and schedules.
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  Distributes schedules for the Colorado Springs Sports Medicine Clinic, including practice coverage, on-call rotation, EAHP testing, and clinicians’ appointments.
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  Assist in the coordination and maintenance of all referrals out of the Colorado Springs Sports Medicine Clinic to include USOP Medical Network services.
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  Assist with clinical maintenance, including submission of work orders, shipping, opening/closing duties, and inventory management for the Games.
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  Handle confidential information and communicate only to its intended audience.
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  Assist with departmental activities such as on-complex events including medical meetings, symposiums, and conferences.
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  Understand and comply with USOPC policy and procedures to include risk management guidelines, ethics policies, patient confidentiality, safe sport initiatives, anti-doping regulations, local, state, and federal laws, and other appropriate regulations. Maintain health and safety standards both at the Olympic & Paralympic Training Centers and assigned USOPC events.
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  Work with members of the Sports Medicine staff and USOP MN providers to ensure all relevant medical records are scanned and uploaded for current athletes in a timely manner. Assist with other clinic processes, such as inventory tracking, Games pack-out, scheduling, uploading of documents into EMR, and OPTC re-entry process. Work with the appropriate team member(s) to ensure most efficient processes are in place.
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  Perform other duties as assigned.

Here are the skills and experience you'll need to be effective:

• Associate’s degree in sports management or related field

• Past job experience may be accepted in place of formal education

• 2-3 years of administrative experience

• Prefer experience in sports administration and clinic administration

• Knowledge and/or experience with USOPC structure and Olympic and/or Paralympic sport

• Excellent writing, editing, and oral communication skills

• Proven ability to establish and maintain effective professional relationships with all staff levels, volunteers, and external constituents

• Ability to deal with non-routine matters and special projects with minimum and specific instruction.

• Computer skills in word processing, desktop publishing, database development and EMR utilization

• Excellent customer service

Here are the tools, equipment, & conditions:

• Microsoft Office software

• Electronic Health Records

• Standard office equipment

• Motor vehicles/motorized carts

• Office environment, multi-building complex

• Non-traditional work hours including evenings and weekends

• Regular attendance at work is an essential job function

• Maintain a safe, clean and organized USOPC Sports Medicine Clinic

Here's where you'll work:

• Colorado Springs Olympic & Paralympic Training Center

Here's some more information you need to know:

• Hiring pay range: $20.55 - $24.14 Per hour

• This Full-Time, Exempt position is intended to work 40 hours per week.

• Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.

• Benefits: This position will be eligible for USOPC benefits. You can view a summary here.