What are the responsibilities and job description for the Accounts Receivable Associate position at Kayem Foods, Inc. Career Center?
SUMMARY: The Collections Specialist is responsible for reviewing documentation to validate customer charges, posting approved invoices to Accounts Receivable files, maintaining accurate records, researching deduction and other invoice offsets with internal and external stakeholders and performing various other accounting duties related to Accounts Receivable. This position works under the direction of the Accounts Receivable Manager. Confidentiality and attention to detail are critical.
Essential Duties and Responsibilities:
- Perform a variety of accounting tasks related to Accounts Receivable.
- Verify and check records, prepare invoices and vouchers, post payment journals, and general journal entries, balance accounts receivable records.
- Compare customer invoices to supporting documents, ensuring math accuracy and the validity of charges. Refer discrepancies to the originator of the order.
- Reconcile complex accounts and resolve discrepancies by reviewing computer files, remittance advice, memos from sales staff, and other records to compile necessary data.
- Analyze data to determine necessary adjustments to customer accounts.
- Code financial data for the processing system.
- Prepare necessary accounting records and post transactions to the system.
- Enter information into the computer system and prepare revised invoices or debit/credit memos as required.
- Possess a general understanding of all departmental functions, including posting cash, creating credits/debits, etc.
- May assist in training and mentoring entry-level employees.
- Crosstrain and support others in the department (i.e. posting payments, creating deductions, contacting customers).
- Compile, sort, and organize documents such as shipping documents, bills of lading, and customer invoices.
- Communicate with Customer Service, Sales Representatives, Warehouse, and trucking companies regarding deduction-related matters.
- Process transactions in Kayem’s ERP system (AX2012/D365) and third-party platform (Promo Assist) for customer promotions, deals, and discounts.
- Perform weekly reconciliations between deductions in Kayem’s ERP and the third-party platform.
- Prepare and present reports on collection activities, outstanding debt levels, and collection success rates.
- Utilize Excel and other tools for data analysis and reporting.
- Perform other duties as assigned by the department manager.
