Office Assistant

About Us:
Established in 1992, KBC Management, Inc. is a distinguished provider of comprehensive property management services in the Portland metropolitan area. We expertly manage a diverse portfolio of multi-family residential and retail properties, with a particular focus on preserving and restoring the charm of vintage historic buildings.

Our team is comprised of dedicated on-site property managers, an internal painting and maintenance division, and corporate office professionals who work collaboratively to deliver exceptional service.

At KBC Management, Inc., people matter. We are committed to fostering an inclusive work environment that values community, open communication, and teamwork. We emphasize professionalism, collaboration, and excellence, offering competitive compensation, regular social events, and opportunities for professional development.

With a holistic approach to decision-making, we balance the macro and micro, addressing big-picture goals while managing day-to-day details. Our team thrives on solving challenges together, ensuring every voice is heard and every contribution supports our shared vision.

Job Overview:
We are seeking a full-time Office Assistant to join our growing team. In this role, you will play a key part in supporting the day-to-day operations of our accounting team and broader office functions. Your enthusiasm for learning new skills, attention to detail, and ability to work collaboratively will contribute to the success of KBC Management, Inc.

Essential Job Responsibilities:

• Accounts Payable Support: Track invoices and accurately enter bills into the property management software, ensuring proper general ledger (GL) coding and documentation.
• Expense Allocation: Develop and maintain a clear understanding of the company’s GL codes to ensure consistent financial reporting and accurate expense allocation.
• File Management: Organize and maintain both digital and physical files, ensuring they are accessible and systematically archived.
• Administrative Support: Assist with bi-weekly check runs, respond to emails, and complete other administrative tasks as needed.
• Team Collaboration: Take on additional responsibilities to support office operations and contribute to team initiatives.

Requirements & Qualifications:

• Availability to work on-site full-time, Monday through Friday.
• At least 2 years of experience in office administration, bookkeeping, property management or similar roles.
• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Strong attention to detail and excellent data entry skills.
• Ability to learn and adapt to new software platforms; experience with property management software (e.g., AppFolio) is a plus.
• Positive attitude, strong time management, and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion and professionalism.

Benefits:

• Full-time benefits package includes: 100% employer-paid health, vision, and dental insurance for employees, 9 paid holidays, and 15 PTO days.
• Eligibility to participate in the SIMPLE IRA retirement plan.
• Opportunities for growth and professional development.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you able to commute to the office Monday - Friday for in-person work?

Experience:

• office administrative: 2 years (Required)

Ability to Commute:

• Portland, OR 97239 (Required)

Ability to Relocate:

• Portland, OR 97239: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $24