What are the responsibilities and job description for the Office Manager/Administrative Assistant/Bookkeeper position at KCES?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth day-to-day activities. This role requires excellent communication skills, proficiency in administrative tasks, and the ability to manage multiple responsibilities efficiently and quickly.
Duties
- Coordinate and organize service calls
- Complete service invoicing to customers
- Enter and code all invoices to correct jobs for billings.
- Handle phone systems with professionalism and directing calls appropriately.
- Assist in onboarding new employees
- Maintain organized electronic records to ensure easy access to information.
- Accounts payable and accounts receivable knowledge. Preferred construction industry knowledge.
- Work directly with Controller to maintain up to date financial records
Skills
- Proficiency in Foundations Construction Software is preferred but not mandatory.
- Familiarity with Job costing, cost coding and phase coding for construction jobs.
- Strong phone etiquette with excellent verbal communication skills.
- Experience in administrative duties including managing accounting deadlines.
- Competence in Accounts payable and data entry functions.
- Excellent schedule management capabilities with the ability to prioritize tasks effectively.
- Maintain Month End accounting schedules
- Strong organizational skills and the ability to multitask
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- construction accounting: 3 years (Preferred)
Work Location: In person
Salary : $65,000 - $75,000