Student Affairs Assistant III (Student Records Assistant)

Title: Student Affairs Assistant III (Student Records Assistant)

Salary Range: $2,640 - $3,449 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status:

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Reports to the Associate Dean of Student Records and works collaboratively with program faculty and coordinators to complete the evaluation and posting of transfer credit in a fair, efficient and equitable way. Serves as a member of the Student Records Office team and performs universal duties regarding all records and registration processes.

Job Duties:

• Works within the ALT guidelines to determine general education status of
  courses from accredited transfer institutions and posts equivalencies in PeopleSoft.
  
Works with program faculty in evaluating general education courses that have not previously been evaluated to determine course equivalencies to be entered into PeopleSoft.

Enters new school and new course data into the BCTC transfer equivalency table.

Serves as consultant to faculty, staff and students on transfer credit policies and provides training for faculty and staff as needed.

Enters and posts credit for AP, CLEP, STEP, articulated credit and all other external credit.

Performs graduation audits and assists in the posting of credentials.

Processes universal student records duties as assigned. Duties include, but are not limited too, updating program plans, processing transcripts, dropping no shows and drop for nonpayment reinstatements.

• Also assist in answering office email and covering front desk as needed.

Minimum Qualifications:

Highschool Diploma plus 3 years of experience

Preferred Qualifications:

Associates Degree Plus 3 years experience

Additional Skills Requested:

• Strong Problem Solving Skills.
  
• A positive attitude and ability to plan and adapt to change.
  
• Strong interpersonal, oral, and written communication skills.
  
• Knowledge of Microsoft Office Suite, email, internet.
  
• Experience working with general office equipment including copier, fax, telephone.
  
• Knowledge of PeopleSoft a plus.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.