Accounting Specialist - Accounting

Has the ability to process heavy volume of invoices, meet deadlines, and communicate effectively with Vendors, Department managers and staff.

Essential Duties:

• Responsible for processing heavy volume of invoices timely and accurately, including processing of check requests and expense reports in the financial information system.
• Reviews vendor terms for compliance with company contracts or take advantage of favorable discounts.
• Utilizes financial information systems effectively and efficiently. Responsible for downloading and generating ad hoc reports from information systems to provide accounting reports and scheduled for internal audiences (management reporting) as well as external audiences (compliance reporting). 10%
• Maintains minimum A/P productivity requirements for high volume, as set by the department.
• Communicates with hospital staff regarding payment processing and answer questions. Effectively collaborates with other departments in the hospitals to expedite the AP process, including collaboration with Materials Management and Sourcing.
• Maintains established hospital and regulatory requirements and records
• Responsible for maintaining security of information: e.g. vendor contracts and legal information in a confidential nature.
• Assists with month-end and year-end close, including responsibility over AP accruals and coordination and preparation of deliverables required as part of the annual audit
• Responsible for timely filing of A/P invoices in an organized manner.
• Responsible for data entry of manual adjustments and review/verification of data in maintaining accurate financial records and accounts.
• Maintains good customer service and effectively communicate with vendors in fostering and growing relationships as well as addressing/resolving vendor payment issues in a timely manner
• Ensures compliance with financial transaction recording standards for AP, including maintaining appropriate controls over segregation of duties and reconciling accounts to vendor statements and financial records.
• Provides a clean, safe environment for visitors
• Participates in department Performance Improvement work team projects. Seeks ongoing process and system improvement opportunities and assists in the development and implementation of such efforts.
• Demonstrates the knowledge and skills necessary to provide appropriate information to any customer served.
• Performs other related duties as assigned.

Required Qualifications:

• Req High school or equivalent
• Req 1 year 1 year experience in clerical accounting

• Req Ability to communicate effectively to resolve outstanding issues and foster growing relationships with vendors, department managers, and staff
• Req Strong verbal and written communication skills.
• Req Ability to process heavy volume of invoices timely and accurately
• Req Ability to generate analytical reports.
• Req Ability to multi-task, prioritize and meet deadlines.
• Req Attention to detail and thoroughness.
• Req Proficiency with Microsoft office (i.e., Excel, Word, PowerPoint).

Preferred Qualifications:

• Pref Associate's degree 2 years college in Accounting
• Pref 3 years 3 years experience in accounts payable preferred.
• Pref Lawson proficiency preferred

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $25.00 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.