What are the responsibilities and job description for the Virtual Executive Assistant for Homebuilding President position at Keel Custom Homes?
Keel Custom Homes
Virtual Executive Assistant for Homebuilding President
Remote | Flexible Hours | Long-Term Opportunity
Job Overview
We are looking for a highly organized and proactive Virtual Executive Assistant to support the CEO of a fast-growing custom homebuilding company. This role requires exceptional communication skills, attention to detail, and the ability to manage calendars, inboxes, travel, and administrative tasks in a fast-paced environment.
If you are a reliable, tech-savvy VA with experience supporting high-level executives and want to work with a dynamic homebuilding company, we'd love to hear from you!
Key Responsibilities
Schedule meetings, ensuring efficiency and minimizing wasted time.
Block out buffer time and schedule travel, site visits, and personal commitments.
Regularly audit the CEO's calendar to confirm all appointments and follow-ups.
Draft and send professional emails on behalf of the CEO.
Use pre-approved response templates for investment opportunities, event invitations, and collaborations.
Keep the inbox organized and clutter-free using labels and categories.
Prepare meeting agendas and send reminders in advance.
Take notes and track action items for follow-up.
Maintain a detailed travel itinerary and update the CEO's calendar accordingly.
Research and coordinate attendance at conferences, networking events, and speaking engagements.
Maintain a running list of action items and ensure nothing falls through the cracks.
Organize and manage cloud storage files (Google Drive, Dropbox).
Assist with purchasing gifts, personal shopping, and returns.
Use 1Password or other secure tools to store and manage credentials.
Who You Are
You have 5 years of experience as a Virtual Executive Assistant, VA, or similar role.
You have excellent written and verbal communication skills.
You are a calendar and email management expert.
You are tech-savvyproficient with Google Workspace, Slack, Zoom, and scheduling tools.
You are proactive and solution-orientedable to anticipate needs before they arise.
You have strong attention to detail and can manage multiple priorities.
You are reliable and professional, handling confidential information with discretion.
Bonus Skills (Nice to Have! )
Familiarity with homebuilding, real estate, or construction industries.
Experience Using Buildertrend And Other Homebuilder Software Tools.
Experience managing social media, content calendars, or marketing projects.
Job Details & Compensation
Location: 100% Remote
Hours: Part-time or Full-time (flexible, but must be available during EST business hours)
Pay: Competitive hourly rate based on experience
Duration: Ongoing, long-term opportunity
Next Steps
If you're interested in this position, message us with any questions you may have. If your qualifications align with what we're looking for, we'll send you a link to formally apply on our website, where you'll complete a personality assessment and a short video interview.
We're excited to learn more about you and look forward to hearing from you soon!
Virtual Executive Assistant for Homebuilding President
Remote | Flexible Hours | Long-Term Opportunity
Job Overview
We are looking for a highly organized and proactive Virtual Executive Assistant to support the CEO of a fast-growing custom homebuilding company. This role requires exceptional communication skills, attention to detail, and the ability to manage calendars, inboxes, travel, and administrative tasks in a fast-paced environment.
If you are a reliable, tech-savvy VA with experience supporting high-level executives and want to work with a dynamic homebuilding company, we'd love to hear from you!
Key Responsibilities
- Calendar & Schedule Management
Schedule meetings, ensuring efficiency and minimizing wasted time.
Block out buffer time and schedule travel, site visits, and personal commitments.
Regularly audit the CEO's calendar to confirm all appointments and follow-ups.
- Inbox & Communication Management
Draft and send professional emails on behalf of the CEO.
Use pre-approved response templates for investment opportunities, event invitations, and collaborations.
Keep the inbox organized and clutter-free using labels and categories.
- Meeting Coordination & Admin Support
Prepare meeting agendas and send reminders in advance.
Take notes and track action items for follow-up.
- Travel & Event Planning
Maintain a detailed travel itinerary and update the CEO's calendar accordingly.
Research and coordinate attendance at conferences, networking events, and speaking engagements.
- Project & Task Management
Maintain a running list of action items and ensure nothing falls through the cracks.
Organize and manage cloud storage files (Google Drive, Dropbox).
- Personal & Household Coordination
Assist with purchasing gifts, personal shopping, and returns.
- Confidentiality & Security
Use 1Password or other secure tools to store and manage credentials.
Who You Are
You have 5 years of experience as a Virtual Executive Assistant, VA, or similar role.
You have excellent written and verbal communication skills.
You are a calendar and email management expert.
You are tech-savvyproficient with Google Workspace, Slack, Zoom, and scheduling tools.
You are proactive and solution-orientedable to anticipate needs before they arise.
You have strong attention to detail and can manage multiple priorities.
You are reliable and professional, handling confidential information with discretion.
Bonus Skills (Nice to Have! )
Familiarity with homebuilding, real estate, or construction industries.
Experience Using Buildertrend And Other Homebuilder Software Tools.
Experience managing social media, content calendars, or marketing projects.
Job Details & Compensation
Location: 100% Remote
Hours: Part-time or Full-time (flexible, but must be available during EST business hours)
Pay: Competitive hourly rate based on experience
Duration: Ongoing, long-term opportunity
Next Steps
If you're interested in this position, message us with any questions you may have. If your qualifications align with what we're looking for, we'll send you a link to formally apply on our website, where you'll complete a personality assessment and a short video interview.
We're excited to learn more about you and look forward to hearing from you soon!
