What are the responsibilities and job description for the Project Accountant I position at Keen Project Solutions, LLC?
Role Definition
The Project Accountant I position will be responsible for document management, accounting-related functions, and project administration on a limited project load with oversight from the Sr. Project Accountant and others on the team. They will work under the Project Management team’s direction to perform tasks in various functions as a team player to support internal and external customers from the pre-construction phase through the final closeout of the project.
PROTECT PEOPLE
Keen Project Solutions is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable.
Benefits and additional Company Information is located on the career section of our website. https://thinkdifferentthinkkeen.com/careers
The Project Accountant I position will be responsible for document management, accounting-related functions, and project administration on a limited project load with oversight from the Sr. Project Accountant and others on the team. They will work under the Project Management team’s direction to perform tasks in various functions as a team player to support internal and external customers from the pre-construction phase through the final closeout of the project.
PROTECT PEOPLE
- Ensure proper usage of sales and use tax at the project level.
- Complete prequalification process for new Subcontractors and update annually for existing Subcontractors.
- Draft and execute Subcontractor and Vendor commitments prior to starting work on site.
- Obtain Subcontractor certificates of insurance prior to starting work on site and maintain them throughout the duration of the project.
- Assist the project team with creating and issuing change orders and monthly Owner billings.
- Assist the project team with the closeout process, including but not limited to ensuring final invoices have been received for all costs, including commitments, AP invoices, credit cards, and fuel charges.
- Maintain Owner, Subcontractor, and Vendor commitment records in Procore.
- Resolve administrative problems by analyzing information, identifying, and communicating solutions while building rapport with internal and external customers.
- Provide meeting support to the project team by taking effective meeting minutes and distributing them to the team within 24 hours of the meeting end.
- Research and resolve internal and external invoice discrepancies.
- Work closely with Owner representatives to recognize and resolve inconsistencies.
- Assist the pre-construction team with qualifying and verifying list of subcontractors for bid documentation, bid solicitation, and bid management utilizing Procore Bidding.
- Utilize Sage Estimating, Sage 300, and Procore to support project team with budget management throughout the life of the project.
- Support the project team with document management in Procore and MS-Teams (when applicable).
- Keep management informed of unmanaged risks.
- Assist project team with change management utilizing the Procore processes.
- Accurate and timely processing of accounts payable and receivable.
- Perform general duties that include but are not limited to: copying, filing, setting up meetings, and answering phone calls.
- Assist with updating project accountant processes.
- Assist with solving issues with operations or accounting processes.
- Assist process-specific training for internal customers.
- Associates or Bachelor’s Degree in a related field or equivalent experience.
- One to two years’ experience with accounting skills, such as processing vendor invoices, billings, and administrative responsibilities.
- Microsoft Office 365 experience.
- Experience in ERP systems.
- Understanding of Project Accounting principles and practices.
- Experience in billing and cost accounting.
- Understanding of sales and use tax.
- Demonstrate strong attention to detail and accuracy.
- Ability to multitask and prioritize daily assignments with multiple teams and forethought of when to seek assistance.
- A qualified candidate will demonstrate independent judgment, analytical, verbal, and written communication, organization, problem solving and good typing skills (to include 10-key).
- Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; and sitting most of the time.
- Continuously requires vision, fine dexterity, hearing, and twisting.
- Frequently requires standing, talking, sitting, and handling.
- Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching.
- Rarely requires climbing.
Keen Project Solutions is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable.
Benefits and additional Company Information is located on the career section of our website. https://thinkdifferentthinkkeen.com/careers
