What are the responsibilities and job description for the Office Clerk position at Keller Motors?
Job Title: Office Clerk
We are seeking a detail-oriented and organized individual to support our daily office operations as an Office Clerk. The ideal candidate will be responsible for various administrative tasks that ensure the smooth functioning of the office.
Key Responsibilities:
- Data Entry: Perform data entry tasks accurately and efficiently, maintaining organized records.
- Filing Management: Manage and maintain physical and digital filing systems, ensuring all documents are easily accessible.
- Customer Service: Answer and direct incoming phone calls and emails, providing exceptional customer service to clients, vendors, and team members.
- Scheduling: Assist with scheduling meetings, appointments, and travel arrangements as necessary.
- Correspondence: Prepare and distribute internal and external correspondence, memos, and reports.
- Office Supplies: Maintain office supply inventory and place orders when necessary.
- Presentation Preparation: Assist with the preparation of presentations and other documents for meetings.
- Accounting Support: Support the accounting department with invoicing, billing, and payment processing as needed.
- Equipment Maintenance: Ensure office equipment is in good working order and arrange for repairs when necessary.
- Additional Duties: Perform other related duties as assigned by management.
Qualifications:
- Education: High school diploma or equivalent; additional education or certification in office administration is a plus.
- Experience: Proven experience as an office clerk or in a related administrative role is preferred.
- Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Organizational Skills: Strong organizational skills with a keen eye for detail.
- Communication Skills: Excellent verbal and written communication skills.
- Multitasking: Ability to handle multiple tasks and prioritize effectively.
- Confidentiality: Basic understanding of office management procedures and ability to maintain confidentiality and handle sensitive information.
Benefits:
- Medical, Dental, Vision, Life: Comprehensive health insurance coverage.
- 401K: Employer-matched retirement savings plan.
- Professional Development: Opportunity for professional growth and development.
- Work Environment: Friendly and collaborative work environment.
