What are the responsibilities and job description for the HR Specialist, HRMS position at Keller North America, Inc.?
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Overview
Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.
Keller is looking for a HR Specialist, HRMS. The HRMS Specialist ensures the accuracy and compliance of HR data and processes. This role involves auditing payroll entries, conducting system audits, preparing reports, and maintaining HR documentation. The specialist will work closely with the HR team to support data integrity and assist with system-related inquiries.
Responsibilities
· Payroll Audits:
o Audit system entries and review weekly payroll previews to ensure accuracy across HR and payroll systems (e.g., Bonuses, pay increase, address change).
o Ensure documentation is saved in employee files with necessary signatures in accordance with HR SOPs, guidelines, and line of authority (e.g., New Hire Form, Change Form and Termination Form).
o Collaborate with HR Operations Manager to reconcile discrepancies, inconsistencies or issues.
· System Audits:
o Conduct weekly, monthly and quarterly audits of HR systems (e.g., ADP and Microsoft Dynamics).
o Generate audit reports and share findings with HRMS Manager.
· System Support:
o Maintain HR system resources and training guides.
o Prepare HR data import files (e.g., employee personal, or employment data).
o Assist HR team members with system-related questions or inquiries. (e.g. ADP registration).
o Oversee employee ADP registration and access inquiries.
o Support system implementations and enhancements (e.g. Microsoft Dynamics 365, Self-Service).
· Reporting:
o Generate and validate key employee data reports (e.g., Employee Census, Last Day Worked, Benefit Entitled Leave Codes, Manhours, Headcount and Turnover).
o Maintain employee data for external HR textline service.
o Produce ad-hoc reports as needed.
· SharePoint Management:
o Maintain new hire packets and upload forms, policies, guidelines and SOPs to HR sites with consistent naming conventions and formatting.
o Audit employee files to ensure file structure is consistent and inclusive of all employment lifecycle documents saved in appropriate folders.
o Other assigned duties and responsibilities as needed.
Qualifications
· Bachelor’s degree in Human Resources, Business Administration, or related field.
· Minimum of 5 years’ relevant experience.
· Proven experience in HR auditing, compliance, or a similar role.
· Proficiency in HR systems such as ADP WFN and familiarity with D365 is a plus.
· Strong attention to detail and analytical skills.
· Proficiency in Microsoft Office with advanced skills in Excel.
· Excellent organizational and communication skills.
· Ability to work independently and collaboratively in a team environment.
Additional Information
Salary Range: $65-80K
Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law
Benefits:
- 401(k) matching
- Health, Dental, Vision insurance
- Life insurance
- Paid time off (PTO)
- Holiday Pay
Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.
Equal Employment Opportunity
Salary : $65,000 - $80,000
