What are the responsibilities and job description for the Office Clerk position at Kelso School District?

Position Type : Classified / Clerk

Date Posted : 12 / 4 / 2024

Location :

Early Learning Center

Closing Date : Until Filled

Location : Early Learning Center

Position Details : 2.0 hours / day, 1 : 00pm - 3 : 00pm; 191 days / year

Pay Range : PSE 1 Salary Schedule

Benefits : This position is not eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE . Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.

School employees | Washington State Health Care Authority

ESSENTIAL FUNCTIONS :

Handle routine telephone calls and direct calls to appropriate personnel and distribute student messages
Assist administrative secretary with student and staff needs.
Provide back-up and assistance for administrative secretary and learn to operate cash receipting system as back-up to ASB secretary.
Provide training and direction on tasks for student aides in main office
Greet parents, teachers, patrons, and students at the counter, ascertain needs, and provide assistance as appropriate
Distribute district and US mail, complete large mailings, and maintain a professional and orderly appearance of main office
Create letters, memorandums and forms, update daily bulletin on KHS web page and complete tasks assigned by principal and secretaries
General typing and clerical duties
Assist staff and students as directed
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in upholding and enforcing school rules, administrative regulations, and board policies

QUALIFICATIONS :

Demonstrated successful secretarial and / or office management experience preferred

Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and / or support appropriate expectations for individuals

Must possess positive and effective human relations skills - including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication

Demonstrated ability to successfully relate to students of all ages

Must possess ability to handle confidential matters appropriately and ethically

Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and / or action plans

Must possess ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals

Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be proficient in mathematics, and read technical information

Demonstrated ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files

Demonstrated ability to efficiently operate all other commonly used office equipment

Demonstrated ability to utilize relevant computer programs including Google Programs (Calendar and Drive), Microsoft Office, and Live Feed

Must possess ability to multi-task with constant interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines

Must possess ability to accept direction and constructive criticism

Willingness to successfully upgrade skills in order to meet changing job conditions

Neat, clean personal appearance and traits that make him / her a good role model for students; work apparel should be appropriate for a safe and professional work environment

OTHER FUNCTIONS :

All other duties as assigned

EDUCATION :

High school diploma and / or equivalent; prior job related experience with increasing levels of responsibility

WORKING ENVIROMENT :

The usual and customary methods of performing the job's functions require pulling; some stooping, kneeling, crouching, and / or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under some hazardous conditions.

BARGAINING UNIT AFFILIATION :

Public School Employees of Kelso Chapter #1 (PSE 1)

Kelso School District #458 complies with all federal rules and regulations and does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups listed in Title 36 of the United States Code. The following employee(s) has been designated to handle questions and complaints of alleged discrimination : Holly Budge, Director of Human Resources, the school district's Title VII Officer and ADA Coordinator. People of disability may request reasonable accommodation in the hiring process by contacting, Holly Budge, Director of Human Resources, 601 Crawford Street, Kelso, WA 98626 or (360) 501-1924.

Inquiries regarding compliance procedures regarding students may be directed to Gunnar Guttormsen, Director of Student Services, the school district's Title IX & Section 504 Coordinator, 601 Crawford Street, Kelso, WA 98626 (360) 501-1900.

KELSO SCHOOL DISTRICT IS A DRUG AND TOBACCO-FREE WORKPLACE

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