What are the responsibilities and job description for the Accounts Receivable Specialist position at Kelvion Products Inc?
POSITION PURPOSE
This position serves to ensure that the Company receives payment for goods and services rendered to its customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Invoices customers for delivered goods and/or services.
- Liaises with sales and customer service team members to ensure timely payment from customers.
- Follows up with customers on past due accounts, in accordance with the Company Accounts Receivable Collections policy.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Maintains the accounts receivable ledgers by customer balance. Reconciles customer accounts and resolves discrepancies.
- Prepares and sends account statements to customers routinely.
- Prepares supplier onboarding paperwork (e.g., credit applications) sometimes required by new customers, in partnership with sales and customer service team members.
- Resolves collections issues with customers by examining customer payment plans, payment history, credit line; when needed, coordinates contact with collections companies.
- Provides accounts receivable analysis data to Management on a weekly or as-needed basis.
- Maintains detailed records of debits, credits, or other adjustments to Accounts Receivable.
- Ensures customer credits are timely and accurately applied to ensure accurate statement balances.
- Performs other duties as assigned.
COMPETENCY OR POSITION REQUIREMENTS (knowledge, skills and abilities)
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with team members.
- Excellent organizational skills and attention to detail.
EDUCATION AND EXPERIENCE (required levels)
- High school diploma or equivalent (GED) required: Associate degree in related field preferred.
- Minimum 3-5 years of professional accounts receivable experience.
- Proficient in Microsoft Office Suite
- Experience with SAP ERP required.
