What are the responsibilities and job description for the Office Administrator position at KEMCO Facilities Services?
Job Description
Job Description
Kemco Mechanical
Benefits :
Competitive salary
Health, dental, and vision insurance
Retirement plan with company match
Paid time off and holidays
About Us :
Kemco has taken pride in our family values and exceptional service in the Restaurant and Retail sectors that started back in 1989 out of Montgomery, Alabama. We offer coverage from New Orleans to Southern Virginia; we are looking for dedicated professionals to join our team! Our family owned and operated business provides exceptional quality in commercial / industrial HVAC, refrigeration, kitchen equipment repairs, installation, and maintenance.
Job Overview :
We are seeking an entry level professional to join our team. The ideal candidate would have experience in Microsoft products included but limited to : Excel, Word and Outlook. Previous experience in field management systems in an operational capacity is preferred but not required.
Key Responsibilities :
Administrative Support : Manage office operations, including answering phones, scheduling appointments, and maintaining proper documentation.
Customer Service : Interact with clients and vendors professionally, addressing inquiries and assisting with service requests.
Data Entry & Documentation : Input and update client and project data into our systems. Ensure all paperwork is filed correctly and accessible when needed.
Financial Support : Assist with invoicing, tracking expenses, and processing payments. Coordinate with the finance team to ensure accurate records as needed.
Scheduling & Coordination : Support the scheduling of field technicians and service appointments, ensuring all resources are efficiently allocated as needed.
Project Support : Assist Market managers with documentation, follow-up tasks, and client communication as needed.
Compliance & Safety : Help maintain compliance with company policies and ensure office procedures are consistent with safety standards.
Qualifications :
Education : High school diploma or GED required.
Experience : Entry level position
Technical Skills : Microsoft excel, word, smartsheets, invoicing software preferred but not required.
Background Screening : Must be able to pass a satisfactory background screening.
Skills :
Communication : Strong verbal and written communication skills to interact effectively with clients and team members.
Time Management : Ability to manage time effectively, prioritize tasks, and work independently or as part of a team.
Customer Focus : Dedicated to providing high-quality service and ensuring customer satisfaction.
Come join our team and be part of a dynamic company dedicated to providing top-notch service to the Commercial Foodservice Repair industry. We look forward to meeting you!
Kemco Integrated Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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