What are the responsibilities and job description for the Billing Clerk position at Kemp Smith LLP?
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
1. Maintains the Perfect Law system for all billing parameters and processes to properly bill the Firm’s clients. This includes review of all intake forms and billing guidelines for proper set-up of rates, expenses permitted, billing formats, and other matter requirements.
2. Maintains access to various customer invoicing web sites (Electronic Billing) and processes those billings through their invoicing portal for each client. This can include electronic data interchange submissions.
3. Trouble-shoots information needed for Electronic Billing that is missing, and coordinates with the client, the Electronic Billing processor, and adjusters to insure that payment is approved in a timely basis.
4. Maintains billing styles set up in Perfect Law.
5. Maintains rates and rate sets within Perfect Law Billing to insure accurate processing for each client.
6. Sets up over-ride rates and expense exceptions by client for accurate billing.
7. Maintains employee Perfect Law access including security levels as appropriate.
8. Prepare and review detailed lists of matters by Billing Attorney to insure the timely return of Prebills for processing in a timely manner.
9. Insures the timely preparation and distribution of Prebills for all firm Billing Attorneys.
10. Creates reminder statements for all Firm clients that have not paid in the past 35 days; mailing per Attorney instructions.
11. Reviews and processes edits on Prebills per Billing Attorney instructions. This includes inquiry concerning rates and other billing issues as they arise to insure that the final invoices are correct and represent the Firm accurately. Where appropriate, make inquiries to the Billing Attorney to insure that the invoices are accurate and prepared professionally according to the intent of the Billing Attorney.
12. Makes necessary corrections or adjustments to billing entries.
13. Scans and/or prints bills and circulates to attorneys for their review and client distribution.