Development Coordinator

Job Title:        Development Coordinator       

Department:   Development

Classification:  Full-time Non-Exempt

Reports to:      Chief Development Officer

Supervises:      Development Volunteers

Date:                  2025

Position Summary

The primary responsibilities of the Development Coordinator are: digital and technical donor stewardship; and supporting the Chief Development Officer with all fundraising initiatives.

Major Responsibilities

Membership 

·      Serve as primary point of contact for members; provide a positive membership experience

·      Coordinate membership renewal list and upgrade mailings upon request

Gift Processing

·      Manage the timely and accurate processing of donations as required

• Process and record gift acknowledgement correspondence
• Coordinate monthly and quarterly revenue reconciliation with Finance Department
• Generate on-request revenue reports

Database Management

·      Continually update and correct database records

·      Update queries for gift acknowledgments, daily finance reports and membership acknowledgments

·      Generate queries, reports, and lists

·      Database administration, including manage system upgrades, maintenance of data policies and procedures

Department Administration

·      Assist in the efficient operations of the advancement department

• Execute sponsorship correspondence, reports, guest lists, registration, and other duties as assigned for fundraising events and activities

·      Recruit and supervise volunteers for development activities

·      Perform other duties as assigned

Key Competencies

Quality:  Provide accuracy and thoroughness in all aspects of the position. Look for ways to improve and promote quality, and apply feedback to improve performance. Must monitor own work and ensure quality.

Planning/Organizing: Prioritize and plan work time efficiently; develop realistic action plans.

Communication: Speak and write clearly and informatively; edit work for spelling and grammar, varying writing style to meet needs; present numerical data effectively; able to read and interpret written information.

Adaptability: Adapt to change in the work environment, manage competing demands.

Dependability: Follow instructions, respond to management direction, keep commitments, commit to long hours of work when necessary to reach goals.

Team Work: Balance team and individual responsibilities, exhibit objectivity and openness to others' views, give and welcome feedback, contribute to building a positive team spirit, put success of team above own interest, able to build morale and group commitment to goals and objectives, support everyone's efforts to succeed, recognize accomplishments of other team members.

Job Specifications

·      Bachelor’s degree preferred

·      Proficiency in database administration with a minimum of 2 years’ experience

·      3 years’ experience in a not-for-profit development office preferred

·      Experience in graphic design and Adobe Suite preferred

·      Proficiency in Microsoft Office Suite and Mac environment

·      Must successfully complete a criminal background check

·      Physical Requirements:

§ Hear: The ability to perceive the nature of sounds by ear.

o  Vision: The ability to see clearly at 20 inches or less. The ability to identify and distinguish colors. The ability to adjust the eye to bring an object into sharp focus. This is required when doing close work at varying distances from the eye.

§ Finger Dexterity: The ability to type, pick, pinch, or otherwise work primarily with fingers, rather than with the whole hand or arm.

§ Talk: The ability to express or exchange ideas accurately, loudly, or quickly by means of the spoken word, imparting information or detailed instructions to clients, to the public, or to other workers.

It is our policy to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, sex, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, military status, and any other characteristic protected under federal, state, or local laws. We prohibit any such discrimination or harassment.