Tribal Court Clerk

Tribal Court Clerk

Department: Executive

Program: Tribal Court

Reports to: Tribal Court Administrator

Employment Status: Full-Time

FLSA Status: Non-Exempt

Schedule: 40 Hours/52 Weeks

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

As an officer of the Court, the Court Clerk provides an essential role in the court by managing the daily tasks of the Family, Civil and Trial Court. The Clerk ensures the consistency, efficiency and effectiveness of court services by providing assistance to un'ina, the Judges, other tribes, outside agencies and Kenaitze departments and staff.

Essential Functions

• Schedule, record and transcribe court hearings in a timely manner
• Prepare template court orders for Judge's input of findings, obtain signatures, and distribute final orders in accordance with Tribal Court Code procedures
• Prepare and maintain tribal court case files
• Prepare notices, summons, subpoenas and other legal court documents or correspondence as required by the Kenaitze Tribal Court
• Receive and process petitions and complaints filed with the Tribal Court in a professional and timely manner
• Maintain the Tribal Court calendar
• Maintain effective communication between the Tribal Court and other tribes, state agencies, and departments within the Kenaitze Indian Tribe
• Compile and maintain statistical data for Tribal Court
• Become familiar with Tribal Court Codes and maintain the strictest level of confidentiality in all matters related to court business
• Attend staff meetings and trainings when required

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

• Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
• Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Taste/Smell (Detect, Distinguish, Determine)
• Pushing or Pulling
• Repetitive Motion

OSHA Categories

• Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Equipment and Tools

List Equipment used for job: cell phone, radio, computer, copier, scanner, and other office equipment

List Tools: flashlight and other tools as necessary for Probationary needs

Drives KIT or Personal Vehicle: Both

Travel

• Local
• In-State
• Out-of-State

Qualifications

Education

• Associate's Degree in a related field, or a combination of education and experience may be substituted for a degree

Experience

• Tribal Court Clerk experience is preferred, but not required
• Two years clerical experience

Preferred

• Knowledge and experience working with cultural diversities

License/Certification

• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire
• Ability to pass a child protection services check

Special Skills

• Basic office organizational skills; filing, operating copier/scanner, and phone
• Excellent verbal and written communication skills to include grammar, spelling, punctuation, writing, proofreading, formatting and editing skills
• Ability to manage multiple priorities in a timely manner
• May be required after business hours to prepare Emergency Tribal Court Orders
• Knowledge of child development, children's physical and emotional needs, and child protection, including the federal Indian Child Welfare Act (ICWA)
• Knowledge of family systems, mental illness, FASD, domestic violence, child abuse, and mental and physical disabilities
• Familiarity with ICWA
• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Ability to work independently as well as collaboratively
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others