What are the responsibilities and job description for the Executive Assistant position at Kennedy Services?
DESCRIPTION :
We are seeking a highly organized and adaptable Executive Assistant to join our dynamic team. The ideal candidate will possess intermediate proficiency in Microsoft Programs (Word, Excel, Outlook) and demonstrate the ability to seamlessly work across multiple departments. This role requires excellent multitasking skills, the ability to focus amidst distractions, and strong organizational capabilities.
RESPONSIBILITIES :
Inbound Inventory Receiving : Efficiently manage and process incoming inventory, ensuring accuracy and timely updates to inventory records.
Inventory Counts and Verification : Conduct regular inventory counts, verify stock levels, and reconcile discrepancies to maintain accurate inventory data.
Sales / Operation Spreadsheets : Create and maintain detailed spreadsheets to support sales and operational activities, ensuring data integrity and accessibility for team members.
Invoicing / Billing : Accurately handle invoicing and billing tasks, ensuring timely processing and resolution of any discrepancies.
Departmental Support : Provide backup support across various departments, adapting to different roles and responsibilities as needed to ensure smooth operations.
Communication : Maintain clear and effective communication with team members and other departments to ensure smooth workflow and collaboration.
Documentation : Ensure all documentation is accurate, up-to-date, and easily accessible for relevant stakeholders.
Problem-Solving : Proactively identify and resolve issues that may arise in daily operations, contributing to continuous improvement efforts.
Customer Service : Provide exceptional customer service when interacting with internal and external stakeholders, addressing inquiries and resolving issues promptly.
WORK ENVIRONMENT :
Collaborative Team : Join a supportive and collaborative team environment where your contributions are valued.
Dynamic Workstations : Adapt to different workstations and departmental needs, enhancing your versatility and skill set.
Growth Opportunities : Opportunities for professional growth and development within the organization.
Job Requirements
REQUIREMENTS :
Intermediate Proficiency in Microsoft Programs : Demonstrated ability to effectively use Microsoft Word, Excel, and Outlook for various administrative tasks.
Multi-department Work : Ability to work in more than one department each day, showcasing flexibility and adaptability.
Interpersonal Skills : Comfortable working with different personalities and adapting to various workstations, fostering positive working relationships.
Multitasking Ability : Capable of quickly moving from one task to another, often without prior notice, while maintaining efficiency and accuracy.
Focus and Concentration : Strong ability to focus and work effectively amidst distractions, ensuring high productivity levels.
Organizational Skills : Excellent organizational skills, with a keen eye for detail and the ability to manage multiple tasks and priorities.
Meet Your Recruiter
Carissa Griffith
Project Manager
Amateur house flipper and DIY enthusiast. Always planning my next vacation destination. Proud Dallas Cowboys fan. I enjoy getting to know people and finding the right career for them.
- carissa@kennedy-services.com
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