What are the responsibilities and job description for the Legal Assistant position at Kennedys?
Kennedys, a growing global law firm, is seeking a full-time Legal Assistant to join our New Jersey office. The ideal candidate must have experience with coordinating complex international travel arrangements, for business and personal needs, including visa processing, accommodation, and itinerary management.
This position is full time, in office, Monday thru Friday.
Key Responsibilities
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
This position is full time, in office, Monday thru Friday.
Key Responsibilities
- Provide high-level administrative support to a key litigation and senior management partner working as part of a team
- Assist attorneys with all aspects of litigation including discovery, court filings, calendaring and trial preparation
- Coordinate complex international travel arrangements, for business and personal needs, including visa processing, accommodation, and itinerary management
- Assist in organizing and managing firm events, including conferences, seminars, and client meetings on and off site
- Handle sensitive information with utmost confidentiality and discretion
- Act as a liaison between internal departments, clients, and external stakeholders
- Prepare and edit correspondence, reports, and presentations as needed
- Manage calendars, appointments, and meeting schedules efficiently
- Legal administrative support such as conflict checks, new business intake, filing within the Federal, New Jersey and New York court systems
- Effective use of document management system
- Perform ad-hoc tasks and projects as assigned by senior management
- Utilize strong technical skills to streamline administrative processes and enhance efficiency
- Work with a sense of urgency and prioritize tasks to meet deadlines effectively
- Proactively identify and solve problems before they escalate
- Must be comfortable working in a team setting, sharing ideas, and collaborating to achieve collective goals
- Manage expenses and time entry by maintaining accurate records in accordance with firm policies.
- Proven experience (5-7 years*) as a legal assistant or similar role within a law firm strongly preferred
- Demonstrated experience in international travel planning and logistics
- Proficiency in event planning and coordination
- Exceptional organizational and time management skills with acute attention to detail
- Ability to prioritize tasks and work effectively under pressure
- Strong communication and interpersonal skills; specifically reliable responses and acknowledge of requests
- Proficient in Microsoft Office Suite and other relevant software
- Discretion and professionalism in handling confidential information
- Proactive attitude with the ability to anticipate needs and take initiative
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
