Assistant Director of Finance

Job Description

General Nature of Work

The purpose of this classification is to serve as Assistant Finance Director to the City, managing the City's accounting, budgeting, auditing and purchasing functions to ensure accuracy and compliance with applicable laws, policies and regulations. Position performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records of the City. The position reports to the Finance Director.

JOB RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Plan, direct, and manage the accounting function for the City to ensure compliance with applicable laws, policies and procedures; supervise daily operations of the finance department.
• Assist the Finance Director in the establishment and maintenance of internal control procedures and assure that state and federal standard accounting procedures are maintained in accordance with GAAP. Implement and update all accounting practices in accordance with GASB.
• Issues oral and written instructions; assign duties and examines work for exactness, neatness and conformation to fiscal policies and internal procedures.
• Manage operations to achieve goals within available resources; plan and organize workloads and staff assignments; train, motivate, and evaluate staff; review progress and direct changes as needed.
• Review invoices, general ledger reports, journals, check registers, contracts, audit entries, budget reports, purchase orders, check requisitions, and other financial reports and transactions to ensure accuracy.
• Supervise and assist with all programs and grant accounting. Analyze and present monthly / quarterly financial reports in an accurate and timely manner.
• Oversee, organize, direct, and review general procedures, methods and results of cash management, accounting, payroll processing, accounts payable processing, utility billing, external auditing, business license, risk management and other accounting functions.
• Manage organizational cash flow and provide financial forecasting to maintain fund balance.
• Assist the Finance Director in the preparation of annual budget and in monitoring City revenues and expenditures to assure sound fiscal control and the effective and efficient use of budgeted funds, personnel, and facilities. Participate in City budget meetings, department meetings and other meetings as needed. Keep senior leadership abreast of the organization's financial status.
• Maintain accounting records and reports for all City departments, allocating expenditures to proper departments; maintains off-site record retention and rotation of records for storage and / or destruction in accordance with Georgia Law.
• Supervise and make journal entries to balance and close monthly / quarterly books in general ledger; revenue and expenditures accounts; review bank reconciliations; represent City to providers / vendors regarding billings, products and services.
• Assist the Finance Director in the development of short- and long-range plans; gather, interpret, and prepare data for studies, reports and recommendations; coordinate activities with other departments and agencies as needed.
• Prepare for the annual audit and assists the auditors with financial reports, statements, and documents for the completion of the annual audit.
• Assist the Finance Director in developing financial studies and plans; forecast, estimate, and monitor financial condition of the City to assure the fiscal wellbeing of the City. Prepares government reports as directed by the Finance Director.
• In the absence of the Finance Director, perform the duties of the Finance Director and serve as acting Finance Director.
• Maintain a comprehensive, current knowledge and awareness of applicable laws / regulations; maintains professional affiliations; read professional literature; attend workshops and training sessions as appropriate.
• Operate a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• Perform other related duties as assigned.

Requirements

KNOWLEDGE, SKILLS, and ABILITIES

MINIMUM QUALIFICATIONS

Bachelor's degree from an accredited college or university in Accounting, Finance or closely related field; ideally with Master's degree or CPA; supplemented by five (5) years of progressively responsible supervisory experience in accounting or finance in a municipal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver's license.

ADA Requirements :

Individuals applying for the posted position must be able to perform the essential functions of the position with or without a reasonable accommodation.

Physical Requirements : This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

Benefits

The City of Kennesaw provides the following group benefits to eligible employees : comprehensive medical, dental, and vision insurance with HSA and FSA options (includes employer contribution to HSA plans); life and AD&D insurance for employee and dependent(s); employer paid short and long-term disability insurance for employee; accrued vacation and sick leave (with option to sell back); tuition reimbursement program (employer pays 70%); 12 paid holidays; 2 paid personal days; longevity pay bonuses (after every 5 years); 1% employer contribution on first 2% of employee contribution toward a 457 deferred compensation plan; 4% employee contribution toward a defined benefit pension plan (vested after 10 years); wellness benefits such as flu shots and biometric screenings (includes discounted gym memberships through Cigna's Active and Fit Program).