Assistant Director of Finance

GENERAL STATEMENT OF JOB

Under the direction of the CFO (Deputy County Manager of Administration), the Assistant Finance Director is responsible for all procurement oversight, including BID & RFP compliance, payroll, accounts payable, accounts receivable, budgetary control, and cash management.  

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

·        Assist the CFO (Deputy County Manager of Administration) in managing the County's financial affairs, serving as the primary source of knowledge on applying Generally Accepted Accounting Principles and implementing new accounting standards and pronouncements.

·        Manage accounting activities and supervise all accounting staff, ensuring compliance with established statutes, laws, and ordinances.

·        Prepare budget amendments for review by the Deputy County Manager of Administration.

·        Complete the Annual Comprehensive Financial Report (ACFR) and coordinate with various County departments to ensure compliance with Governmental Accounting Standards Board (GASB) statements.

·         Analyze federal and state grant revenues and expenditures to ensure compliance with grantee financial regulations. Review Requests for Proposals for audit services contracts and work closely with the Information Technology Department (ITD) to troubleshoot and maintain the financial module.

·        Supervise various functional areas within the Accounting Department, including Accounting, Grants, Payroll, Purchasing, Accounts Payable, Property Accounting, Property Damage, Revenue and Receivables, Cash Management, and Financial Reporting.

·        Develop and implement training programs for County personnel to ensure compliance with GASB requirements.

·         Review expenses against the budget, discuss the preliminary budget with department heads and assist in managing budgetary thresholds.

·         Assist the Deputy County Manager of Administration and the County Manager with annual budget preparation, collaborating with all departments on reports and schedules.

·         Prepare account analyses as needed to evaluate departmental performance and efficiency.

·         Work with department heads to create estimates for capital improvement projects.

·        Present capital improvement projects to the Deputy County Manager of Administration.

·        Prepare and review journal entries, direct payments, and wire transfers.

·         Implement auditor recommendations, ensuring that the County makes necessary changes to policies, procedures, or practices. Assist the Deputy County Manager of Administration with securing financing when necessary.

·        Prepare monthly cash flow reports for the Deputy County Manager of Administration.

·        Develop financial forecasting models and determine project revenue requirements.

·        Collaborate directly with the Deputy County Manager of Administration and the County Clerk on contract administration, ensuring compliance with all contracts and agreements.

·        Respond to requests for information from governmental agencies and authorities, including annual surveys.

·        Performs other related duties as assigned.

ADDITIONAL JOB FUNCTIONS

Performs other related duties as required.

QUALIFICATIONS

·        Bachelor’s degree in finance, Accounting, or a related field from an accredited college or university.

·        Must have a minimum of three (3) years of professional experience in accounting and financial management, preferably from a governmental institution.

KNOWLEDGE, SKILLS AND ABILITIES

·        Knowledge of accounting and budgeting practices, and knowledge of applicable laws and regulations. 

·        Knowledge of the rules and regulations regarding Federal, State, local, and private grants.

·        Knowledge of the general trends and current developments in public sector (governmental) accounting.

·        Knowledge of personal computers and computer software applications.

·        Skills in the evaluation of personnel.

·        Skills in the use of computer-based data information systems.

·        Skills in strategic and critical thinking.

·        Skills in interpersonal relations.

·        Skills in organization and time management.

·        Ability to understand and carry out complex verbal and written instructions.

·        Ability to deal tactfully and courteously with employees and the public.

·        Ability to communicate clearly and effectively, verbally and in writing.

·        Ability to examine, interpret, and verify a wide variety of financial documents and reports.

·        Ability to conduct sound audits of financial records, conduct detailed accounting studies, and prepare reports.

·        Ability to prepare concise comprehensive reports, including necessary supporting documentation concerning accounting/financial activities.

·        Ability to develop and maintain effective working relationships with officials, employees, state and federal authorities, civic leaders, and the public.

·        Ability to plan, establish, assign, and coordinate priorities.

·        Ability to accurately forecast future financial conditions of the County government.

·        Ability to exercise good judgment in evaluating situations and in making decisions; and to work effectively with all department heads, Board of Commissioners, County Manager and Deputy County Manager; and professional staff members in County government.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

·        While performing the duties of this job, the employee is frequently required to sit, talk, and hear; use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms.

·        The employee is occasionally required to walk.

·        The employee must occasionally lift and/or move up to 25 pounds.

·        Specific vision abilities required by this job include close vision and the ability to adjust focus.

·        While performing the duties of this job, the employee sits in an office.

 Spalding County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.