What are the responsibilities and job description for the Administrative Clerk position at Kent State University?
Job Title
Administrative Clerk
Physical Location
Kent Campus - Kent, OH
Salary
$15.88
Basic Function
Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.
Additional Basic Function - If Applicable
Examples of Duties
Duties/essential functions may include, but not be limited to, the following:
Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, representatives of agencies, professional contacts, etc.etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.
Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.
Compiles information for reports disseminated within and outside the University.
Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.
Provides clerical support for programs and projects; prepares and processes forms; maintains files.
May train and direct student or temporary employees; may participate in training new employees.
Performs related duties as required.
Minimum Qualifications
Additional Examples of Duties - if applicable:
High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.
License/Certification
Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.
Knowledge Of
Bookkeeping/accounting procedures and terminology, if required by position
Office practices and procedures
Standard procedures for alphanumeric filing
Specific software may be preferred
Skill In
Written communication (e.g., to compose reports, correspondence and memos)
Keyboarding (i.e., 35 net words per minute), if required by position
Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)
Public speaking, if required by position
Ability To
Gather, collate, and classify information according to established method
Define problems, collect data, and draw valid conclusions
Apply policies and procedures
Resolve problems independently and make decisions
Read and comprehend a variety of written material
Operate various office equipment (e.g., computer, calculator, copier, etc.)
Utilize Microsoft Office Suite
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Learn and utilize specific software applications
Manage time effectively and set priorities
Preferred Qualifications - If Applicable
Assessments
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements
Working Schedule
Monday through Friday, 7:30 a.m. to 4:30 p.m.; however, schedule may vary to meet departmental needs.
Additional Information
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
For Official Job Descriptions, Visit Www.kent.edu/hr.
Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
Administrative Clerk
Physical Location
Kent Campus - Kent, OH
Salary
$15.88
Basic Function
Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.
Additional Basic Function - If Applicable
Examples of Duties
Duties/essential functions may include, but not be limited to, the following:
Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, representatives of agencies, professional contacts, etc.etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.
Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.
Compiles information for reports disseminated within and outside the University.
Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.
Provides clerical support for programs and projects; prepares and processes forms; maintains files.
May train and direct student or temporary employees; may participate in training new employees.
Performs related duties as required.
Minimum Qualifications
Additional Examples of Duties - if applicable:
High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.
License/Certification
Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.
Knowledge Of
Bookkeeping/accounting procedures and terminology, if required by position
Office practices and procedures
Standard procedures for alphanumeric filing
Specific software may be preferred
Skill In
Written communication (e.g., to compose reports, correspondence and memos)
Keyboarding (i.e., 35 net words per minute), if required by position
Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)
Public speaking, if required by position
Ability To
Gather, collate, and classify information according to established method
Define problems, collect data, and draw valid conclusions
Apply policies and procedures
Resolve problems independently and make decisions
Read and comprehend a variety of written material
Operate various office equipment (e.g., computer, calculator, copier, etc.)
Utilize Microsoft Office Suite
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Learn and utilize specific software applications
Manage time effectively and set priorities
Preferred Qualifications - If Applicable
Assessments
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements
Working Schedule
Monday through Friday, 7:30 a.m. to 4:30 p.m.; however, schedule may vary to meet departmental needs.
Additional Information
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
For Official Job Descriptions, Visit Www.kent.edu/hr.
Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
Salary : $16
