What are the responsibilities and job description for the Administrative Specialist I position at Kentucky Department Of Corrections?
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7/26/2023 (8:00 PM EDT)
23-06339
Administrative Specialist I
Pay Grade
09
Salary
$30,017.28
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
455 Park Place, Suite 120B
Lexington, KY 40511 USA
Lexington, KY 40511 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process. We offer an opportunity to work with individuals and families applying for public assistance benefits in the Commonwealth.
DCBS is searching for an Administrative Specialist I who is highly skilled and motivated to help others. As an Administrative Specialist I, you will assume the duty of administrative support in order to optimize workflow procedures in the office. This position will serve as a point of contact for all queries, requests, or issues and will be an integral part of the workforce. This position works closely with the Office Support Supervisor to ensure policy and procedures are followed. You would be expected to perform at the highest quality to ensure services to the vulnerable citizens.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/E-Verify.
For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to:
DCBS is searching for an Administrative Specialist I who is highly skilled and motivated to help others. As an Administrative Specialist I, you will assume the duty of administrative support in order to optimize workflow procedures in the office. This position will serve as a point of contact for all queries, requests, or issues and will be an integral part of the workforce. This position works closely with the Office Support Supervisor to ensure policy and procedures are followed. You would be expected to perform at the highest quality to ensure services to the vulnerable citizens.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/E-Verify.
For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to:
- Receives, organizes, edit, correct or enter various data via keyboarding
- Maintains files, logs, manuals or other documents
- Prepares documents for filing, storage, data entry or other processing
- Drafts or prepares correspondence, detail forms, reports or other materials
- Answer inquiries and provides detailed information on office inquiries in person, by telephone or by email
- Checks, maintains or prepares records such as financial documents, office payroll, time and attendance, travel vouchers or related documents
- Prepares daily, monthly or annual records or reports
- Operates personal computers, office machines or other office equipment
- Orders office supplies and/or maintains inventory of equipment, furniture or other items
- Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels
- Schedules appointments or meeting for managers or supervisor
- Applies an agency’s methods, procedures, rules or regulation to accomplish agency goals or objectives
- Integrity and professionalism
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Exceptional customer service skills
- Detail oriented
- Quick learner
- A willingness to work as part of a team
Minimum Requirements
EDUCATION: High School Graduate
EXPERIENCE, TRAINING, OR SKILLS: Three years of experience in business, administrative work, research, or clerical experience.
Substitute EDUCATION for EXPERIENCE: College will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Scott at jennifer.scott@ky.gov or 859-244-4302.
An Equal Opportunity Employer M/F/D
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