What are the responsibilities and job description for the Accounting - Assistant Controller position at Kentucky Housing Corporation?
About Kentucky Housing Corporation (KHC)
As Kentucky’s housing finance agency, KHC is a self-supporting, quasi-governmental entity whose mission is to invest in affordable housing solutions across the state. KHC funds and finance, housing options for first-time home buyer, moderate/low-income renters, homeless families and individuals, and persons with special needs.
KHC staff enjoys a work culture that is both mission-driven and business-like. The corporation endeavors to operate strategically and sustainably. With a 37.5-hour work week, strong compensation and benefits package, and work schedule flexibility, a career at KHC makes work-life balance achievable.
Kentucky Housing Corporation
Job Description
Job Title: Assistant Controller
Work Group: Accounting
FLSA Status: Exempt
Reports to: Controller
____________________________________________________________________________
General Purpose of the Job:
Responsible for supervision of a portion of the accounting department and providing support to the Controller. Approves payables documents, ACHes and wire transfers on a daily basis. Records monthly entries for the 300 Housing Revenue Bond (HRB) trust statements and balances investments, cash and transfers. Prepares quarterly Housing Revenue Bond (HRB) financial statements and supporting schedules. Responsible for the accounting function for the Section 8 rental assistance programs, Hardest Hit program, State Inter-fund transactions and Down payment Assistance (DAP) programs. Provides backup support and guidance to the Senior Staff Accountant-Payroll. Prepares annual Real Estate Assessment Center (REAC) submission for all programs and the annual Schedule of Expenditure of Federal Awards (SEFA) disclosure. Provides support to external auditors during the annual independent audit.
Essential Duties and Responsibilities:
This position requires strong analytical and reasoning abilities, superior numeric skills, good problem-solving skills, and general working knowledge of federal tax laws and guidelines. This position requires an ability to fairly and effectively work with a wide variety of people and groups, including staff, vendors, partners, and the public. This position requires skill in planning, organizing, assigning, managing and coordinating activities of staff; effective time management; presenting ideas effectively; dealing constructively with conflict and developing consensus; selecting, supervising, training, evaluating staff and delegating responsibilities. Position requires knowledge of KHC purchasing/procurement policy and procedures.
Knowledge of state and/or federal housing programs helpful.
Education Requirements:
This level of knowledge would normally be acquired through completion of a Bachelors’ Degree program in Accounting; Business Administration; Finance or related field. An additional four years’ related experience may substitute for degree requirements.
Certification Requirements:
CPA license preferred. May substitute with 5 years government accounting experience, including financial statement preparation experience.
Experience Requirements:
Position requires a minimum of four years’ experience working in a progressively responsible accounting, budgeting or finance role in a corporate or government environment. Experience supervising staff preferred.
Required Competencies:
Written Communication: Can write clearly and succinctly in a variety of communication settings and styles. Has the ability to get messages across that have the desired effect.
Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers.
Ethics and Values: Adheres to the corporate values of respect, commitment, and integrity.
Organizational and Priority Setting Skills: Sets goals and objectives; identifies roadblocks; uses time effectively and efficiently and can handle uncertainty and cope with change.
Initiative: Effectively completes assigned tasks, seeks additional opportunities, and continuously strives to improve skills and abilities.
KHC recognizes that continued success in meeting the needs of customers, both internal and external, requires the full and active participation of talented and committed individuals. KHC is a Federal contractor and an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.
As Kentucky’s housing finance agency, KHC is a self-supporting, quasi-governmental entity whose mission is to invest in affordable housing solutions across the state. KHC funds and finance, housing options for first-time home buyer, moderate/low-income renters, homeless families and individuals, and persons with special needs.
KHC staff enjoys a work culture that is both mission-driven and business-like. The corporation endeavors to operate strategically and sustainably. With a 37.5-hour work week, strong compensation and benefits package, and work schedule flexibility, a career at KHC makes work-life balance achievable.
Kentucky Housing Corporation
Job Description
Job Title: Assistant Controller
Work Group: Accounting
FLSA Status: Exempt
Reports to: Controller
____________________________________________________________________________
General Purpose of the Job:
Responsible for supervision of a portion of the accounting department and providing support to the Controller. Approves payables documents, ACHes and wire transfers on a daily basis. Records monthly entries for the 300 Housing Revenue Bond (HRB) trust statements and balances investments, cash and transfers. Prepares quarterly Housing Revenue Bond (HRB) financial statements and supporting schedules. Responsible for the accounting function for the Section 8 rental assistance programs, Hardest Hit program, State Inter-fund transactions and Down payment Assistance (DAP) programs. Provides backup support and guidance to the Senior Staff Accountant-Payroll. Prepares annual Real Estate Assessment Center (REAC) submission for all programs and the annual Schedule of Expenditure of Federal Awards (SEFA) disclosure. Provides support to external auditors during the annual independent audit.
Essential Duties and Responsibilities:
- Responsible for supervision of staff and work processes for assigned areas of responsibility; ensuring deadlines are met while providing excellent customer service; provides ongoing staff development opportunities; provides feedback to staff regularly on job performance and formally conducts staff evaluations within corporate-imposed time frames. Serves as a back-up to Controller and direct reports as needed.
- Approves payables, aches and wire transfers – Reviews and approves Accounts Payables and program check requests, aches and wire transfers on a daily basis. Submits a positive pay file to each bank of the checks printed daily. Responsible for daily review and approval of printed checks.
- Records HRB Trust Statement entries and prepared HRB Financial Statements – Records each trust statement transaction and posts to Microsoft Dynamics GP accounting software system. Prepares the Investment Schedule, FNMA and GNMA loans sold and gains on sale of loans schedule and transfer’s schedule. Reconciles HRB Investments, Cash and Transfers.
- Records Accounting Transactions – Records transactions in GP accounting software for the Section 8 Programs, Hardest Hit Program, State inter-fund transactions and DAP Programs. Processes checks to deposit funds into the state inter-account as needed.
- Prepares Annual Audit Schedules and REAC Submission - Prepares SEFA schedule as required by the A-133 audit. Submits all financial information on the REAC system as required by HUD. Prepares various audit schedules to support the annual financial statements and Single Audit report.
- Provides assistance and support to the external auditors during the annual independent financial statement audit.
- Supports Payroll Function – Provides back up support payroll activities and provides guidance to Payroll Accountant as needed. Ensures critical payroll functions are completed, such as bi-weekly payroll processing, W-2 processing, and distribution, flexible spending administration. Discusses and researches payroll issues that arise.
- Prepares HRB Financial Statements – Compiles the Balance Sheet, Income Statement and Cash Flow statement for the HRB indenture. Calculates accruals and amortizations related to the HRB transactions
- Other duties and projects as assigned – Perform special projects as assigned.
- Federal housing programs, laws and regulations
- Grant programs/compliance monitoring
- Principles and practices of Accounting/Audit
- Word processing/spreadsheet applications such as Microsoft Word/Excel
- Basic rules of grammar and business writing
- Basic mathematic principles
- Collecting, analyzing and evaluating data
- Dealing with a diverse group of external and internal contacts at all levels
- Analyzing problems and reaching solutions
- Developing, implementing and coordinating of policies and procedures
- Assigning, managing and coordinating activities of staff
- Plan and organize work activities
- Prepare reports
- Present ideas effectively
- Handle sensitive/confidential information
- Develop work plans and implement projects independently
This position requires strong analytical and reasoning abilities, superior numeric skills, good problem-solving skills, and general working knowledge of federal tax laws and guidelines. This position requires an ability to fairly and effectively work with a wide variety of people and groups, including staff, vendors, partners, and the public. This position requires skill in planning, organizing, assigning, managing and coordinating activities of staff; effective time management; presenting ideas effectively; dealing constructively with conflict and developing consensus; selecting, supervising, training, evaluating staff and delegating responsibilities. Position requires knowledge of KHC purchasing/procurement policy and procedures.
Knowledge of state and/or federal housing programs helpful.
Education Requirements:
This level of knowledge would normally be acquired through completion of a Bachelors’ Degree program in Accounting; Business Administration; Finance or related field. An additional four years’ related experience may substitute for degree requirements.
Certification Requirements:
CPA license preferred. May substitute with 5 years government accounting experience, including financial statement preparation experience.
Experience Requirements:
Position requires a minimum of four years’ experience working in a progressively responsible accounting, budgeting or finance role in a corporate or government environment. Experience supervising staff preferred.
Required Competencies:
Written Communication: Can write clearly and succinctly in a variety of communication settings and styles. Has the ability to get messages across that have the desired effect.
Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers.
Ethics and Values: Adheres to the corporate values of respect, commitment, and integrity.
Organizational and Priority Setting Skills: Sets goals and objectives; identifies roadblocks; uses time effectively and efficiently and can handle uncertainty and cope with change.
Initiative: Effectively completes assigned tasks, seeks additional opportunities, and continuously strives to improve skills and abilities.
KHC recognizes that continued success in meeting the needs of customers, both internal and external, requires the full and active participation of talented and committed individuals. KHC is a Federal contractor and an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.
