What are the responsibilities and job description for the Administrative Assistant position at Kentucky United Methodist Children's Homes?
The Caminos Home Study/Post Release Services (HS/PRS) Administrative Assistant supports and performs operational efficiencies of the HS/PRS Program to ensure program compliance with Office of Refugee Resettlement (ORR) requirements. The Administrative Assistant works to support the HS/PRS Lead Case Manager with timely and accurate submissions and distribution of HS/PRS reports. The Administrative Assistant serves as an administrator for the HS/PRS Electronic Medical Records (EMR) platform ensuring the fidelity, continuity and maintenance of the program’s electronic files and liaisons with the EMR supplier.
The Administrative Assistant position is an integral part of an interdisciplinary team and one in which professional and effective communication with team members working across the state of Kentucky is crucial.
Skills and Abilities Needed:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to drive, stand, walk, sit. Must have the ability to maintain and use electronic records files. Must be able to move quickly, hold or respond physically to an emergency situation.
Other
Ability to work schedule required to fulfill the duties of the position. At times, individual must be able to work in a fast-paced environment with ability to handle and prioritize multiple, competing task and demands and to seek supervisory assistance as appropriate.
It is the policy of KYUMH to provide equal employment opportunity and equal consideration to all applicants and employees in personnel matters including recruitment, hiring, training, promotion, salaries, benefits and other compensation, transfers, lay-offs and terminations in compliance with all existing federal, state, and local laws prohibiting employment discrimination on the basis of race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, marital status or veteran status.
The Administrative Assistant position is an integral part of an interdisciplinary team and one in which professional and effective communication with team members working across the state of Kentucky is crucial.
Skills and Abilities Needed:
- Strong computer skills in work-processing, spreadsheet, and database software are necessary such as Word, Excel, Access or others specified by KYUMH. Must be able to utilize the internet and email, such as Outlook.
- Excellent written and verbal communication skills
- Handle sensitive and confidential situations and documentation.
- Establish and maintain effective working relationships with employees, other agencies, and the public.
- Must be able to read and interpret procedure manuals, governmental billing instructions and correspondence.
- Must be computer literate.
- Must be detail oriented with the ability to write routine reports and correspondence.
- An Associate’s degree and 2 years’ experience in clerical, business administration or operations, office management or another related field.
- A high school degree and 5 years’ experience in in clerical, business administration or operations, office management or another related field.
- Competitive salary and benefits package, including health, dental, vision, and life insurance
- Retirement savings options
- A chance to make a meaningful difference in the lives of children and their families, contributing to the growth and success of our organization
- Joining a dynamic team dedicated to creating a positive and supportive community for all staff, making it a great place to work
- Being part of our mission that makes a difference in the lives of children and their families
- Maintenance of a valid, state-issued driver’s license and an acceptable driving record, per agency and insurance requirements.
- Submit to an intensive background check, to include driving records, child abuse/neglect registries, state and county criminal reports and FBI report.
- Submit to drug screening (pre-employment and random drug screens).
- Completes trainings as required per agency and program standards.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to drive, stand, walk, sit. Must have the ability to maintain and use electronic records files. Must be able to move quickly, hold or respond physically to an emergency situation.
Other
Ability to work schedule required to fulfill the duties of the position. At times, individual must be able to work in a fast-paced environment with ability to handle and prioritize multiple, competing task and demands and to seek supervisory assistance as appropriate.
It is the policy of KYUMH to provide equal employment opportunity and equal consideration to all applicants and employees in personnel matters including recruitment, hiring, training, promotion, salaries, benefits and other compensation, transfers, lay-offs and terminations in compliance with all existing federal, state, and local laws prohibiting employment discrimination on the basis of race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, marital status or veteran status.
