What are the responsibilities and job description for the Payroll Clerk position at Keolis?
Pay Range : $25 - $30 / Hour
Knowledge and Experience
An accredited college or university Bachelor's Degree in Business Administration or a related field
Minimum of four (4) years of progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls
Equivalent combination of high school education and a minimum of seven (7) years progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls may replace the Bachelor’s Degree
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note : Job duties or specific job title could vary; where covered by a collective bargaining agreement the provisions of that agreement may prevail.
Skills and Accountabilities
Poll electronic time clocks (DCS time software) and review the downloaded information for completeness and accuracy
Ensure timely review of timecards by daily monitoring of unauthorized timecards. Coordinate with supervisors of timecard approvers from all departments for compliance
Ensure daily correction of coding inaccuracies
Weekly review of timecards ensuring proper system generated application of Pay Rules, Differentials and when applicable, confirm eligibility for Holiday pay
Support the processing of paid time off requests verifying eligibility, balances and if applicable entry on timecard for processing
Ensure pay period close is accurate, complete and ready for corporate payroll processing meeting established deadlines
Assist supervisors in resolving and submitting payroll discrepancies by collecting and analyzing information
Process monthly union dues
Process involuntary deductions such as levies and garnishments
Prepares special reports for senior management
Maintains payroll and related records recording the accumulation and use of vacations, PTO, sick days, and miscellaneous leaves of absence
Prepare requests for paycheck advances, and processing terminations
Contact various department supervisors for any missed times
Resolves payroll discrepancies by collecting and analyzing information
Provides payroll information by answering questions and requests
Maintains payroll operations by following policies and procedures; reporting needed changes
Maintains employee confidence and protects payroll operations by keeping information confidential
Performs other duties and responsibilities or special projects as assigned or requested
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