Payroll Specialist

Description

We are seeking a detail-oriented and experienced Payroll Specialist to join our Finance/Operations team. In this role, you will oversee payroll preparation and processing on a bi-weekly basis, ensure regulatory compliance, and assist in maintaining the integrity of the general ledger. Additional responsibilities include bookkeeping, journal entries, reconciliations, and invoicing review.

Key Responsibilities:

Payroll:

• Ensure completeness and monitor the accuracy of timecards in the system.
• Process bi-weekly payroll and ensure accuracy.
• Provide Paylocity training to leaders and employees.
• Maintain payroll records and backup documentation.
• Verify bi-weekly payroll balances and address employee inquiries.
• Process special checks, payments, and employee advances.
• Monitor payroll-related expenses and accrual balances.
• Oversee annual W-2 reporting and reconciliation with Paylocity.
• Complete federal and state payroll reports, including Forms 940 and 941.
• Prepare and submit quarterly Multiple Worksite Reports.
• Maintain and update payroll systems as needed.

Bookkeeping & General Accounting:

• Reconcile general ledger accounts, as assigned.
• Prepare and post month-end journal entries.
• Oversee and process annual property tax returns and payments.
• Review monthly client billing and invoice postings.
• Assist in developing, maintaining, and presenting finance training materials.
• Respond to inquiries from staff and leaders in a timely manner.
• Manage the organization’s monthly bookkeeping processes and produce reports.
• Establish and schedule annual distributions.
• Provide ad hoc analysis and reporting.
• Ensure full utilization of Information Systems.
• Perform other duties as assigned.

Requirements

Qualifications:

• 4-year degree is preferred OR 2-year accounting degree with a minimum of 5 years of experience.
• Prior payroll processing and bookkeeping experience preferred.
• Knowledge of QuickBooks (preferred, not required), proficiency in Excel, proficiency in payroll software (e.g., Paylocity).
• Experience with multi-entity bookkeeping and reporting.
• Strong analytical and organizational skills.
• Excellent communication and problem-solving abilities.

Culture and Core Values:

KerberRose offers a fun, supportive atmosphere of professionalism marked by a personal touch. We believe in creating an environment which encourages and supports professional and personal development. Our core values drive our culture:

• Honesty

• Integrity

• Respect

• Balanced Life

• Community Oriented

Our team members are our most valuable assets, which is why KerberRose team members are given frequent opportunities for achievement and recognition.

Benefits:

• Mentorship and Talent Development Program Opportunities

• Continuing Professional Education

• Paid Time Off and Holidays

• Employer Matching 401(K) & Profit-Sharing Plan

• Financial incentive for CPA, and Enrolled Agent designations

• Health, Dental, Vision, and Life Insurance

• Flex Spending Account/Section 125 Plan

• Health Care Reimbursement Account

• Short-Term and Long-Term Disability

• Wellness Reimbursement and Programs

• Student Loan Repayment Program

• Business Development Incentives

KerberRose is nationally recognized for its flexible workplace practices and is one of Inside Public Accounting’s Top 200 Firms.