HUMAN RESOURCES SPECIALIST

Description

Job Summary

The successful Human Resources Specialist is customer-focused, detail oriented, skilled in prioritizing multiple tasks and shares our desire to demonstrate the Company Values at every opportunity. This is a hands-on, full-time position that supports multiple shifts. Bilingual candidates, Spanish & English, required!

Responsibilities include but are not limited to; the weekly/biweekly payroll, benefits, LOA, FMLA, PFML, ADA, workers compensation, and general HR administrative duties. assisting in onboarding, training, employee relations; leave of absence administration, workers compensation claims, compliance, audits (i-9s, benefits, etc.), customer audits, payroll, and benefits administration. This position is hands on, supports multiple shifts, and will be responsible for providing assistance to employees and supervisors, supporting various other HR programs/initiatives, and maintaining the highest level of integrity and confidentiality.

Role And Responsibilities

Payroll and Benefits

• Manage, prepare and process weekly and biweekly payrolls using Paycom, posting payroll data and ensuring compliance with all Federal, State, and Local laws regarding payroll administration.
• Assists employees and supervisors with timecards, payroll issues and requests for payroll information. Research payroll issues/discrepancies and processes necessary corrections. Must comply with the regulatory standards, policies, and procedures of payroll.
• Prepare and process health insurance changes, deductions, and perform benefits administration to include claims resolution and change reporting.
• Create and maintain payroll tables and reports as needed
• Perform reconciliation of employee vacation and other time off benefits each month, confirming employee eligibility.
• Manage benefits administration including: new hire enrollment, annual open enrollment, monthly premium processing, Leave of absence (FMLA, ADA, and WA PFML), and workers compensation administration.
• Maintain employee personnel files and other required record keeping.
  
  

Other Support Functions

• Streamline and automate human resources processes to maximize efficiency and effectiveness within the department.
• Take appropriate action to resolve issues in a timely, appropriate, and confidential manner.
• Assist in managing employee relations regarding employee initial questions, issues, or concerns and escalate to the HR Manager as necessary.
• Provide support for employee engagement activities which include but not limited to coordinating employee activities/events, administering recognition programs, facilitating site communications, and participating on the site’s engagement team.
• Assist in recruitment by posting jobs, posting on recruitment websites, scheduling interviews, making travel and relocation arrangements, on-boarding new employees and other support activities as needed.
  
  

Qualifications And Experience

• A bachelor's degree, or equivalent experience, and two (2) plus years of Human Resources experience or any similar combination of education and experience is preferred.
• Bilingual communication skills - Spanish and English – required.
• Ability to maintain a current knowledge base of employment regulations/laws, payroll, benefits, and HR related trends and processes.
• Knowledge of payroll and time keeping systems.
• Ability to successfully prioritize, and organize projects, deadlines, and tasks with minimal supervision in both team and independent environments.
• Microsoft Office experience, strong Excel skills preferred
• Strong organizational and prioritizing skills.
• Solid history of providing exceptional customer service to internal and external customers.
• Excellent oral and written communication skills including presentational skills.
• Solid knowledge and understanding of employment laws, including FMLA, ADA, FLSA, COBRA, ERISA, HIPPA and EEO is required.
• Proven experience managing various types of leaves of absences.
• Experience with W/C claims management, injury investigations, and work site programs is a plus.
• Ability to work collaboratively with others in a cross functional team atmosphere.
• Experience with positive employee relations in a multi-cultural food production or manufacturing environment.
• Possess solid interpersonal and communication skills.
• Must be able to organize and prioritize the workload, meet deadlines, and work effectively with minimal direction.
  
  

Required Attributes

• Self-starter able to conceptualize and drive initiatives forward
• Positive attitude and motivated by contributing to the overall success of the team
• Able to develop strong relationships with internal and external stakeholders
• Creative problem-solving skills
• Obsessive attention to detail, well organized and able to juggle many projects at once
• Comfortable moving at a fast pace and in ambiguous environments
• Passionate about food
• Willing to address difficult situations head on with patience and respect
  
  

As A Leader Within the Kettle Cuisine Team You Are Expected To:

• Model and support Kettle’s Core Values and safety culture
• Create a culture of accountability & performance
• Drive a focus on quality and continuous improvement
• Plan work, track results and resolve variances
  
  

Level of Responsibility

• Works with little supervision, but work is reviewed. Exercises discretion within areas of responsibility.
• Recommends actions and alternatives to supervisor and others.
• Position has little to no contact with customers.
• Position makes indirect contribution to efforts that generate moderate levels of revenue.
• Decisions or actions may have a moderate impact on other departments and/or external relationships of the organization. Errors are usually detected after the fact and may result in moderate interruption and delays in work output.
  
  

WORKING CONDITIONS AND PHYSICAL EFFORT

The work environment characteristics described here are representative of those an HR Specialist encounters while performing the essential functions of this job.

Physical Demands/Efforts

• Work requires occasional physical exertion, including some lifting of objects weighing up to 25 pounds.
• Frequent sitting and typing during the course of the workday.
• Less than 10% travel is required for this position. Travel would be to other sites via airplane
• May need to work weekends as required.
  
  

Mental & Visual Demands

• Work performed by this position requires moderate concentration to effectively execute moderately complex tasks.
• Work frequently requires some degree of visual effort for periods of time.
• Requires a positive attitude and willingness to listen with unbiased intent.
  
  

Work Environment and Hazards

• Employee works in a manufacturing setting with some exposure to heat, cold, dust, or other factors of minor inconvenience.
• The position has some exposure to hazards that might cause minor injury.
  
  

Americans With Disabilities Act

Kettle Cuisine complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.

Core Values

Kettle Cuisine takes the utmost pride in its people, products and reputation. Each employee is expected to understand and live our Core Values every day.

Honor Food – We create and produce the best tasting, safest, all natural recipes that strive for perfection in every batch, from bench to kettle

Honor Each Other – We seek to develop trusting, respectful and mutually rewarding relationships with all our team members and business partners

Honor Development – We recognize and nurture each other’s talents, strengths and interests in order to further strengthen and grow our team

Honor Innovation – We continually strive for creative and sustainable ways to achieve excellence