What are the responsibilities and job description for the Administrative Assistant/Legal Secretary NEEDED position at Key Personnel?
An administrative assistant-legal secretary may perform many varied tasks in a small office. An outline of various job functions and performance expectations includes the following:
Administrative Assistant- Legal Secretary
Be a self-starter and be able to organize one's work and time
Find tasks and initiate projects if work not assigned
Be able to type 50 words or more per minute
File papers, including library filings
Keep reception area, conference and kitchen areas clean and orderly
Make bank deposits
Go to post office
Open and sort mail
Deliver papers
Make purchases
Keep desk cleared and cleaned if on break or if gone for the evening
Empty waste baskets and take care of plants
Perform some janitorial functions such as cleaning and vacuuming
when needed and/or when other work is completed
Be a self-starter and be able to organize one's work and time
Find tasks and initiate projects if work not assigned
Be able to type 50 words or more per minute
File papers, including library filings
Keep reception area, conference and kitchen areas clean and orderly
Make bank deposits
Go to post office
Open and sort mail
Deliver papers
Make purchases
Keep desk cleared and cleaned if on break or if gone for the evening
Empty waste baskets and take care of plants
Perform some janitorial functions such as cleaning and vacuuming
when needed and/or when other work is completed
MOST IMPORTANTLY: Maintain the secrets and confidences of the work in the office. Maintaining confidentiality means not discussing cases or legal work with friends, acquaintances, and relatives (including spouses).
Pay range $22.00 to $23.00
Receptionist Work
Make clients feel at home, be friendly but reserved
Greet and say goodbye to clients
Converse with clients but attempt to keep conversations to a minimum
Schedule appointments
Serve as witness to legal documents
Have pleasant telephone manners
Take notes accurately
Make clients feel at home, be friendly but reserved
Greet and say goodbye to clients
Converse with clients but attempt to keep conversations to a minimum
Schedule appointments
Serve as witness to legal documents
Have pleasant telephone manners
Take notes accurately
BookkeeperWork
Create billing statements
Write checks
Keep records of receipts and expenditures
Prepare deposit slips
Prepare and review accountings, for example, for estates
Public Relations Work
Have friendly greeting and good manners
Have pleasing and appropriate professional appearance
Explain things of nonlegal nature to clients
Have a positive approach when dealing with clients and the public
Maintain privacy regarding one's personal affairs with clients and/or with client=s employees
Provide coffee, soft drinks, water, snacks, etc. to clients and assist in social situations
Create billing statements
Write checks
Keep records of receipts and expenditures
Prepare deposit slips
Prepare and review accountings, for example, for estates
Public Relations Work
Have friendly greeting and good manners
Have pleasing and appropriate professional appearance
Explain things of nonlegal nature to clients
Have a positive approach when dealing with clients and the public
Maintain privacy regarding one's personal affairs with clients and/or with client=s employees
Provide coffee, soft drinks, water, snacks, etc. to clients and assist in social situations
Social Worker Work
Listen to complaints
Empathize with client needs
Work toward solutions
Investigative Work
Make telephone inquiries to other offices, government agencies, or into facts of a particular case
Paralegal Work
Handle some interviews
Handle some initial contacts and file documents
Serve papers
Prepare deeds, subpoenas, and other legal documents with minimal supervision
Team Player
Support other staff members
Develop mutually agreed upon job patterns with other employees
Computer Programs Utilized
Microsoft Word
Excel
Acrobat Adobe
Quick Books Pro
Hot Docs
Certified Mailing Program
#IND456
Salary : $22 - $23
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