What are the responsibilities and job description for the Part-time Administrative Assistant position at Keystone Kidspace?
Keystone Kidspace is a dynamic and creative educational environment for children and families based in Downtown York, PA (https://www.keystonekidspace.org). The Administrative Assistant will support the Executive Director in the execution of administrative functions in the areas of finance, facilities, and development. The ideal candidate will have experience working in an office setting and will be organized, detail-oriented, and able to work independently. The position is part-time and in-person, with up to 20 hours per week Monday through Friday.
Responsibilities and Duties:
1. Assist with financial and HR functions, including:
- Opening, scanning and filing of all invoices
- Preparing weekly accounts payable
- Tracking accounts receivable and mark invoices as paid
- Preparing deposits
- Downloading and filing all monthly bank statements, Square and Stripe reports, invoices, and other financial information
- Assisting in maintenance of HR files
2. Support Executive Director in fundraising tasks, including:
- Processing, tracking and acknowledging contributions
- Maintaining donor records and other development-related files
3. Manage constituent database, including:
- Inputting survey respondents, waiver respondents, etc. to Salesforce
- Maintaining constituent database with current contact information
4. Assisting with all large mailings, including to donors (i.e. Give Local, annual appeal, etc.), members, sponsors, partners and prospects.
5. Oversee facilities-related functions and activities, including supervision of:
- Custodian
- Landscaping
- Trash/recycling
- Utilities
- Regular maintenance of HVAC, elevator, IT systems, etc.
- Regular maintenance of KKS “exhibits” and program equipment, in coordination with Creatives-in-Residence and other team members
6. Other administrative duties as assigned
Requirements:
- Strong organizational skills
- Detail-oriented/focus on accuracy
- Dependable and reliable, with strong time-management skills
- Ability to perform duties in an at times loud and chaotic environment
- Minimum 3 years performing administrative duties in an office setting
- Ability to obtain criminal history and child abuse clearances
- Proficiency in Microsoft Office
- Salesforce experience a plus
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: No more than 20 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Work Location: In person
Salary : $18 - $20