Administrative Assistant - Facilities

Responsibilities

Kforce's client, one of NYC's leading real estate firms seeks an Administrative/Executive Assistant to work closely with the CEO and CFO. This is a critical role that offers very competitive compensation and benefits in a very professional work environment. Duties in this high-profile role:

• Provide backup administrative support to Owner/CEO while providing primary administrative support to CFO
• Handle calendar invitations, assist with email correspondence and telephone communications
• Generate internal and external correspondence, maintain office files, handle travel arrangements/create itineraries, assist with front desk reception duties (e.g. greeting visitors, answering calls on switchboard, sorting, mail, ordering lunch, etc.)
• Assist accounting staff as needed, coordinate facilities work for properties, including 3rd party providers for repairs maintenance, cleaning, capital improvements, etc.
  
  

Requirements

• Degree preferred
• 5 years of related administrative experience in an office environment (Real Estate industry a plus)
• Excellent verbal/written communication skills
• Microsoft Excel, Word, Outlook, (Nexus A/P software a plus)
• Accuracy in all aspects of job responsibilities
• Able to handle and prioritize and follow up on multiple tasks
• Able to maintain utmost confidentiality
  
  

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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