Executive Assistant Human Resources

APPLICANTS MUST LIVE IN COLUMBIA, SC

Position Overview

We are seeking a highly organized, detail-oriented professional to serve as a blend of Executive Assistant and HR Administrator. This role will provide comprehensive administrative support to the executive team while managing critical HR administrative tasks. Strong technical skills and project management experience are highly preferred to enhance efficiency and ensure seamless operations across both areas.

Essential Functions

Executive Assistance: 25 %

• Manage and prioritize executives’ schedules, calendars, and appointments.
• Prepare reports, presentations, proposals, and other correspondence.
• Serve as a primary point of contact for internal and external communications on behalf of the executive team.
• Conduct research and provide recommendations on projects and initiatives.
• Track and manage key deadlines, projects, and deliverables.
• Assist with marketing initiatives as needed.
• Coordinate events and speaking engagements.

HR Administration: 50%

• Assist with onboarding corporate and client employees, including preparing, issuing, gathering, reviewing, and storing new hire paperwork.
• Maintain accurate and up-to-date employee and client records, ensuring compliance with applicable regulations.
• Support recruitment efforts by coordinating interviews, creating and posting job advertisements, and assisting with candidate communications.
• Assist with corporate and client employee engagement initiatives, such as event planning, surveys, and recognition programs.
• Support the HR team in benefits administration, compliance audits, and other HR-related projects.
• Proofread, edit, and contribute to policies, procedures, and other HR documents.
• Represent the company and HR consulting team at tradeshows and events.
• Create fillable forms, electronic signature documents, and other documentation.

Technical & Project Management: 25%

• Utilize HRIS, project management tools, and collaboration platforms to streamline workflows.
• Manage technology systems, tools, and software for HR and executive operations.
• Coordinate cross-functional projects, tracking progress and ensuring timely completion.
• Develop and implement new processes to improve operational efficiency.
• Troubleshoot and resolve technical issues related to systems and tools.
• Evaluate and implement new technology.

Qualifications

Education & Experience:

• Bachelor’s degree in business administration, human resources, or a related field or an equivalent combination of education and experience.
• 3 years of experience related experience
• Proven experience managing multiple priorities in a fast-paced environment

Skills:

• Proficiency in HRIS platforms (e.g., Bamboo HR, Gusto, Paychex), Canva, and project management tools (e.g., Zoho (preferred), Asana, Trello, or Monday.com).
• Strong MS Office Suite experience, including advanced MS Word and at least intermediate-level Excel, SharePoint, and PowerPoint experience.
• Strong proficiency in creating and editing PDFs, fillable forms, and e-signature documents.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills; ability to proofread complex material.
• Strong interpersonal skills, with the ability to build relationships across all levels of the organization.
• Customer service-oriented, adaptable, tech-savvy, and resourceful.

Preferred Qualifications:

• Knowledge of HR policies, procedures, and compliance requirements.
• Certification in project management (e.g., PMP, CAPM) or HR (e.g., PHR, SHRM-CP).
• Experience working with cloud-based tools (e.g., Office 365, Zoho, Slack, etc.).
• Previous experience in a nonprofit, start-up, or fast-growing company.

Physical Demands:

The person in this position must be able to:

• Remain in a stationary position frequently to continuously
• Occasionally move about standard office environments, including client locations
• Occasionally position self to retrieve items from lower and upper shelves/ground
• Constantly operate a computer keyboard, calculator, telephone, fax machine, and other standard office technology
• Occasionally ascend/descend stairs inside and outside of venues to support various functions
• Constantly communicate/exchange accurate information and ideas to internal and external business associates, clients, peers, and other individuals