Commercial Construction Project Coordinator/Estimating Assistant

Commercial Construction Project/Estimating Coordinator

KGG Concrete, Inc. is located in the Temecula Valley area and we are currently seeking to fill one position for a commercial construction Project Coordinator/Estimating Assistant. The ideal candidate must have at least 2 years commercial construction administration experience, public works construction is a plus, excellent verbal and written communication skills, and a desire to expand their knowledge of the construction project management process. The candidate should also have a global understanding of how commercial construction projects are administered, and would be responsible for the following:

PROJECT SET UP

• Prepare all project forms, plan index, and exhibits to attach to Subcontract Agreements
• Create all electronic and hardcopy project files/folders/binders for office and field staff
• Request W-9, Run Contractor’s Licenses, DIR, etc. for all subcontractors
• Set up Project in Procore.
• Support Project Management in all aspects of Project administration including meeting arrangements, progress tracking and documentation.

RFI'S

• Process and distribute RFI responses to subcontractors
• Create and distribute Outstanding RFI Log for weekly OAC Meetings

SUBMITTALS

• Create Subcontractor Submittal Register Logs
• Create and distribute (Subcontractor) Outstanding Submittal Logs to subcontractors weekly
• Process submittal responses to subcontractors
• Create and print Outstanding (Architect) Submittal Logs weekly for OAC Meetings

SUBCONTRACTOR DOCUMENTS

• Create, issue, track and process Subcontractor LOI’s
• Create, issue, track and process Subcontractor NTP’s
• Create, issue, track and process Subcontract Agreements, Purchase Agreements, and Purchase Orders including all revisions.
• Create, Issue, track, and process Subcontractor CCO’s
• Manage and track Sub monthly billings via Procore invoicing.

OWNER DOCUMENTS

• Process Prime Contract in Procore
• Process and Issue PCO’s to Owner
• Issue, track, and process owner PCCO’s
• Create and print PCO Log for weekly OAC Meetings
• Distribute and track monthly Owner pay applications.

CLOSEOUT PROJECT

• Create warranty form(s)
• Create & issue subcontractor warranty forms
• Create & distribute Subcontractor Outstanding Closeout Logs weekly
• Track, review, approve, and process subcontractor closeout items
• Create and issue Closeout Binders & E-binder
• Request, collect, track and arrange delivery of required subcontractor extra stock items
• Schedule subcontractor training sessions with superintendent and owner
• Archive Project

Estimating

• Assist estimating team on bid day
• Assist in filling prequalification/Bid forms
• Making phone calls to subcontractors
• Work with Pre-Construction Manager as needed

Additional Required Skills/Abilities:

• Highly motivated, detail orientated, multi-tasker
• Desire to be a part of a cohesive team
• Excellent time management skills
• Dependable
• Procore experience is a plus
• Construction admin processing knowledge required

Accounting/Project Accounting resumes will not be accepted.

If you are a highly organized Project Coordinator/Estimating Asst. and are seeking to explore career advancement through training and performing project management admin related tasks, please send us your resume. Only resumes with the above experience and required skills will be considered.

We are an Equal Opportunity Employer.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• You must have administrative construction coordinator experience, no project accountants or any accounting for this position. This position is for the handling of all the project paperwork between the subs, owner and the PM department.
• Do you have any estimating admin experience?

Experience:

• Commercial Construction: 2 years (Required)
• Construction Project Coordinator: 2 years (Required)

Work Location: In person

Salary : $20 - $30