Title : Office Manager (Hybrid)
Location : Needham, Massachusetts
Salary : $70,000 - 100,000, Annually Depending on Experience
- This is a retained search - no recruiters, please.
About Khan Law PLLC
We are a small boutique law firm that focuses on preventing and resolving business disputes, with a focus on the construction industry. We pride ourselves on being very inclusive of both staff and Associates regarding client cases and their objectives. We are seeking a dynamic Office Manager that is excited to bring more formality and structure to our law firm by managing the day-to-day office operations. To learn more, visit our website :
Benefits
PTO firm-observed holidaysHealth and dental insurance (80% paid for by the firm)401k after 1 year of employmentCatered lunch every MondayCasual Fridays - jeans!Firm outings such Top Golf, a Patriots game, a Red Sox game and EOY firm dinnerProfessional development budget for trainings and certifications aligned with the firmResponsibilities
Manage Office Operations Scheduling, document management, file organization, coordinating office maintenance / repairs, managing office supply inventoryManage Technology : Oversee implementation / maintenance of tech systems, including case management, doc management systems, and communication toolsFinancial management : Manage office budget and expenses, track expenses, manage A / P and vendor relations, identify cost savings opportunities, oversee billing and ensure timely invoicing / collection of payments, and maintain IOLTA account recordsHR Management : Assist in hiring, address employee relations issues, coordinate with payroll and benefit vendors, plan firm events, and foster a positive office cultureBusiness Development : Establish new client records and maintain the client databaseMarketing Management : Oversee advertising and the firm's brand messagingMail & Supplies : Occasional travel to mail documents, get supplies, or drop off documents at the local court clerk's officeStaff Management : Supervise and train administrative staff, coordinate schedules, and onboard new employeesRequirements
3 years of experience in a professional services settingProficient in Microsoft Office (including Excel) and OutlookA positive attitude with a strong work ethicExceptional organization, proof reading, and time management skillsAn ability to maintain a high level of confidentialityA natural instinct to foster a positive work environmentBonus Experience
5 years in a professional services settingHas worked in a law firm environmentQuickbooksHas prepared financial reports and forecasts for management reviewPhysical demands : Long hours of sitting and standing, able to lift 30 lbs from floor, able to access cabinets and drawers near floor level.
Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.
Khan Law PLLC is an equal opportunity employer. The position is located in the firm's Needham, Massachusetts office. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.
Salary : $70,000 - $100,000
