What are the responsibilities and job description for the ARB Office Assistant position at KIAWAH RESORT ASSOCIATES, L.P.?
On Kiawah Island, located just south of Charleston, South Carolina, day breaks across a pristine 10-mile beach, expansive marsh savannahs, ribboning rivers, and some of the most-acclaimed amenities available on the Eastern Seaboard. The Kiawah Island Club delivers a diverse collection of private amenities in distinctive venues. Amid uncommon scenic beauty, Members can savor the Island’s best offerings and create lifelong memories with family and friends.
When you come to Kiawah, you’ll know if it’s right for you the moment you set foot on the Island. It produces a feeling you can’t quite describe but you never want to let go.
KIAWAH ISLAND ARCHITECURAL REVIEW BOARD ASSISTANT
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Office Management
- Answer phone calls; direct questions to appropriate staff members
- Check mailbox and drop box daily
- Monitor and order office supplies
- Ensure office space is orderly
- Monitor/manage KIARB Conference Room schedule and use
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Communications
- Monitor KIARB address emails, answering general inquiries and information requests
- Enter landscape, major and minor improvement, and new home submittals into staff workflow
- Issue site analyses, welcome letters, memos, and other correspondence as needed
- Issue meeting and other review correspondence to applicants
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Filing
- Scan non-digital applications and enter into workflow
- Input information into Property Base for Kiawah Island Real Estate
- Site Visits
- As Requested
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KIARB Meetings
- Distribute meeting agenda with appointment times to applicants
- Update meeting agenda and send to applicants
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Website and DocRecord
- Upload monthly agenda updates to website
- Update digital guidelines, forms, and checklists as needed to website
- Coordinate with marketing/IT as needed
- Create new DocRecord Management files and troubleshoot when necessary
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Permits
- Issue KIARB Permits for major and minor improvements and new homes
- Close out KIARB Permits – distribute inspection follow-up comments or approvals, compile and submit check request documents, close out DocRecord and online permits, record-keeping related to above
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Miscellaneous
- Compile and distribute monthly reports to KICA, KIRE, and Accounting
- Assist KIARB Staff with other reports or research when requested
- Assist with Review Coordinator duties when needed
- Manage receipt and return of Sample Boards
- Accounting
- Process vender invoice check requests
- Assist with processing fees and refunds
- Data entry and record-keeping related to accounting
- Assist with processing deposits/refunds in escrow account
In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite 210 Kiawah Island, SC 29455.
Benefits
- Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long-Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.
