Talent Acquisition Analyst

Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 58 million square feet of space, and conducts 2,400 appraisal, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.

Job Summary

The Talent Acquisition Analyst position is responsible for supporting the recruiting process from candidate sourcing to placement, including posting job openings, scheduling interviews, and screening candidates during the initial stages of the interview process. The Talent Acquisition Analyst is also responsible for supporting the onboarding process from offer creation, negotiation, initiating background, coordinating new hire arrival and conducting new hire orientation. In addition, the Talent Acquisition Analyst will support recruiting and onboarding data analytics and reporting while developing and implementing the centralized recruiting process and onboarding process for Kidder Mathews.

Essential Functions

• Assist with the recruiting process from candidate sourcing to placement
• Utilize Human Resources Information System, LinkedIn, Indeed, ZipRecruiter, Glassdoor and other recruiting systems and methods to search, source, and obtain applicants and candidates and create reporting on open roles
• Screen applicants and sourcing resumes
• Manage assigned requisition load of 10-20 requisitions at a time
• Partner with Hiring Managers on in-take meetings and developing departmental recruitment strategies
• Build and maintain pipelines of both passive and active candidates
• Manage candidate status for open, on-hold, filled and closed requisitions
• Schedule and conduct phone screens, interviews and assessments
• Facilitate the interview process by communicating effectively to candidates and hiring managers
• Produce weekly open jobs list and send out to the organization
• Produce weekly recruiting and onboarding analytics through PowerBI reporting
• Post open positions on professional job sites, boards, and social media
• Source candidates through social media, professional sites, and job sites
• Generate and negotiate offer letters, status changes, transfer and promotion letters
• Conduct background checks and new hire trainings
• Hire candidates and update employee statuses in Human Resources Information System
• Coordinate new hires arrivals and conduct New Hire Orientation
• Collect new hires feedback and provide analytics on monthly basis
• Coordinate and participate with local and virtual recruiting events
• Support creation of job descriptions
• Drive a positive candidate experience in the hiring process
• Maintain professional working relationships with both internal and external customers
  
  

Other Functions

• Perform other duties and projects requested
• May travel to recruiting events as needed
  
  

Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/certification

• Bachelor’s Degree in Human Resources or related field or equivalent experience and education preferred
  
  

Experience Required

• 3-5 years of related experience
• 3 years’ experience with Applicant Tracking Systems and/or Human Resources Information Systems preferred
• Experience developing recruiting and onboarding processes preferred
• Experience recruiting commercial real estate professionals
  
  

Required Knowledge

• Understanding of full cycle recruiting processes
• Knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Knowledge of computer and internet applications, recruiting systems and data management
  
  

Skills and Ability

• The ability to multi-task and utilize resources to execute tasks within a deadline-oriented environment
• The ability to work in fast paced, result and task-oriented environments
• High level written and verbal communication skills
• Demonstrated ability to build relationships with clients, vendors and internal partners
• Demonstrated sense of urgency, follow-up and attention to detail
• Demonstrated ability to work independently as well as being a strong team player
• Demonstrated ability to show initiative and provide resolution and recommendations
• Demonstrated professional telephone etiquette with excellent oral and written communication skills
• Demonstrated ability to generate data analytics and create recruiting and onboarding metrics
• Demonstrated professional level of confidentiality in handling employee information
• Proficient at conducting phone screens while typing
• Ability to prioritize and organize workload to meet daily, weekly and monthly deadlines
• Demonstrated high level of initiative and strong trouble shooting skills
• Ability to work outside of normal office hours to meet various deadlines
  
  

Work Environment

• This is a standard office environment with standard office noise like talking, office equipment, etc.
  
  

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds.
  
  

Supervisory Responsibilities

• There are no direct supervisory responsibilities
  
  

Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation.AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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