Assistant Director of Operations

Job description – Kidz World Childcare Assistant Director of Operations

Position Overview

The purpose of the Assistant Director position is to assist in managing the overall operation of the childcare center. These duties include but are not limited to the following: provide a safe, healthy, consistent, positive, caring environment to children in your care, supervise and develop staff, implement curriculum, develop parental rapport, ensure profitability, ensure maximum enrollment, and to update and maintain financial reports, creating newsletters and all other office duties are required to be discussed at interview.

Expected Working Hours

The primary work hours range from open to close daily, Monday through Friday. This is a full-time position with the expectation of working a schedule generally opposite of the Director (i.e. opening/closing). Some evenings or weekends may be required to address emergency or weather-related situations, attend or run trainings, meetings, job fairs or other events. Additional hours may be required, especially during the Director's absence.

Work Environment

The center property is comprised of a combination of exterior parking lots, exterior landscaping, indoor and outdoor play equipment, a variety of indoor classrooms, indoor common areas, a kitchen, buses or other company vehicles and office space. Management of all center property is required.

Expected Travel

Occasional travel is expected for marketing events, assistance at other centers, and attendance at training sessions.

Essential Functions

All functions are performed under the guidance and supervision of the President/Owner, while providing general support and assistance to the Center's operations. The division of primary responsibilities between the Center Director and Assistant Director, may vary by center.

• Administer and uphold all policies of Kidz World Childcare Inc. stay up to date on all policy changes and ensure staff, parents and children adhere to the policies.
• Maintain supplies, meet reporting deadlines, issue verbal and written communications on behalf of the center, participate in conference calls, training sessions, and webinars
• Manage time and work flow to meet deadlines and respond to requests in a timely manner, including staying current with emails
• Maintain communication with President regarding all issues relating to the financial stability and orderly operation of the center, in absence of the Director
• Utilize company tools to control labor percentage and accountable expenses to maintain budget targets
• Meet all licensing and sanitation requirements in the center, including but not limited to; maintaining required in-service hours and ensuring staff does the same, stay up to date on licensing changes, and uphold all health policies
• Document and report possible cases of child abuse or neglect in accordance with State Regulations and company policies
• Be the "face" of Kidz World, be tour ready at all times, represent and promote Kidz World Childcare in a positive manner, be available to parents at all times, respond timely to concerns and take proactive efforts to prevent dis-enrollments, involve President
• Complete all required enrollment and financial agreements forms, maintain child/family files, and ensure proper billing utilizing child management software
• Proactively foster positive family relations, plan and attend Parent Involvement Committee meetings (PIC), issue newsletters, calendars, plan events, hold meetings and conferences, facilitate teacher/parent communications, retention initiates
• Conduct family orientations, enforce Family Handbook policies, maintain documentation
• Be knowledgeable of FTE budget, manage center to meet enrollment targets
• Prepare and implement marketing plans, manage CRM, response to leads timely
• Maintain contacts within the community; such as local elementary schools; libraries, chamber of commerce, and fire/police and represent the center at community functions when necessary
• Ensure safety through proper maintenance of building, grounds, and equipment, fulfill general cleaning and upkeep of facility, including emailing maintenance needs President
• Respond to safety and security concerns in a timely manner, update door codes, be proactive in recognizing potential issues
• Use available tools to recruit and hire adequate staff to maintain ratio's in classrooms, partner with Director or President for support
• Promote very positive employee relations throughout center, including retention initiatives
• Utilize President as required to manage employee behaviors and policy violations
• Submit all employee related documentation to appropriate department in a timely manner, including but not limited to; new hire documentation, termination documents, FMLA/LOA requests, work comp information, and unemployment correspondence
• Ensure all staff are on boarded properly, including but not limited to; a complete file, meeting PD plans, and following P&P.
• Participate in programs to promote and improve staff retention
• Continue professional growth through training, feedback, and reading professional literature
• Document and report possible cases of child abuse or neglect in accordance with State Regulations and company policies
• Provide teachers with curriculum resources, training materials, and professional development opportunities to support learning environment
• Review weekly lesson plans to ensure lessons are developmentally appropriate and required activities are implemented including the thematic units and Pre-K Academy monthly projects, maintain KY ALL STARS standards throughout classrooms and organization as well.
• Maintain the Child Assessment Portfolio System as well as Parent / Teacher Conferences, and promote the Child Success Plan system to support children and teachers
• Utilize current reporting procedures to timely report all incidents to the proper channel (President, Licensing etc), in absence of Director
• Inform management of potential exposures, such as liability cases, covid and lawsuits

*Establish and maintain a relationship of cooperation and respect with colleagues

• Support organizational mission, vision, philosophies, values, goals, and policies

Assistant Director Position Overview:

• Ensure the school is operated in accordance with Company and state licensing standards and operating procedures
• Effectively resolve problems related to the management of the school or seek appropriate assistance from management.
• Lead, supervise, and support teaching teams
• Participate in the interviewing, hiring, and orientation process
• Create positive partnerships with families by serving as a resource and responding to questions and concerns
• Assist in the enrollment and orientation of new families
• Assist with establishing and maintaining on-going marketing efforts
• Maintain accurate and current financial reporting
• Understand and implement labor management system including staff schedules, promotions, and salary guidelines
• Participate in programs to promote and improve staff retention
• Continue professional growth through training, feedback, and reading professional literature
• Establish and maintain a relationship of cooperation and respect with colleagues
• Support organizational mission, vision, philosophies, values, goals, and policies
• Assist with various other duties as needed
• Assist with various other duties as needed

Physical Abilities

Walking, standing, sitting, kneeling, bending, stooping, reaching, pushing, pulling, grasping and lifting will be required to manage the center and oversee/attend to all children's needs, and perform any and all positions in the center, as needed

Assistant Director Benefits:

• Paid vacation, holidays, and personal time

Simple IRA/Retirement plan with company matching 3% of earnings (after 1 year of full-time employment)

• Employer paid life & long-term & short term disability insurance
• Childcare discount

Assistant Director Position Overview:

• Ensure the school is operated in accordance with Company and state licensing standards and operating procedures
• Effectively resolve problems related to the management of the school or seek appropriate assistance from management.
• Lead, supervise, and support teaching teams
• Participate in the interviewing, hiring, and orientation process
• Create positive partnerships with families by serving as a resource and responding to questions and concerns
• Assist in the enrollment and orientation of new families
• Assist with establishing and maintaining on-going marketing efforts
• Maintain accurate and current financial reporting
• Understand and implement labor management system including staff schedules, promotions, and salary guidelines
• Participate in programs to promote and improve staff retention
• Continue professional growth through training, feedback, and reading professional literature
• Establish and maintain a relationship of cooperation and respect with colleagues
• Support organizational mission, vision, philosophies, values, goals, and policies
• Assist with various other duties as needed

Assistant Director Position Requirements:

• Associate’s degree REQUIRED, preferably in early childhood education, child development, or a related field
• Minimum of 2 years’ experience in a licensed full-day early childhood program
• Knowledge in Excel, Miscrosoft Office, Computers and Office Equipment REQUIRED
• Must meet state requirements for education and additional center/school requirements may apply

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Benefits:

• 401(k) matching
• Life insurance
• Professional development assistance
• Retirement plan

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Management Experience: 2 years (Preferred)
• Leadership Experience: 2 years (Required)

Work Location: Multiple locations

Salary : $13 - $15