Secretary II

Title: Secretary II

Location: Dahlgren, VA

Travel: 10-20%

Status: Full Time

Position Summary:

Midnight Sun Professional Services is seeking a Secretary II to provide essential administrative and clerical support at the Naval Surface Warfare Center Dahlgren Division (NSWCDD).

The NSWCDD and DNA provides comprehensive and dedicated support to the Navy of research, development, test and evaluation, analysis, systems engineering, integration and certification of complex naval warfare systems and fleet support. NSWCDD and DNA provides the military with testing and certification and fleet support at the Potomac River Test Range and Combat Direction Systems Activity in Dahlgren and Dam Neck, Virginia.

This position is contingent upon contract award.

Duties/Responsibilities:

• Answer and screen telephone calls professionally, direct callers appropriately, and take messages.
• Greet and screen visitors, determine their needs, and direct them to the right personnel.
• Maintain logs of visitors and ensure accurate documentation.
• Maintain filing systems (both electronic and physical) following government format standards.
• Scan, fax, and process official documents.
• Edit and format formal documents according to government guidelines.
• Schedule appointments and manage multiple calendars.
• Set up meeting rooms with necessary equipment and materials.
• Take meeting notes and convert them into official minutes.
• Ensure proper clearance verification for classified meetings.
• Maintain office supply inventory and order new supplies when necessary.
• Ensure office equipment (printers, copiers, fax machines) is in working order and arrange repairs if needed.
• Handle and store classified or sensitive (PII) materials appropriately.
• Follow security procedures for accessing and storing classified data.
• Calendar management and scheduling of appointments.
• Maintain an inventory of office supplies and order when necessary.
• May need to travel across base to other buildings for meetings, document deliveries, or administrative tasks.
All other duties assigned.

Minimum Requirements:

Education and Industry Experience

• At least two (2) years of experience in documentation and data management.
• Experience in general administrative support in clerical administration.
• Experience handling and storing classified or sensitive materials (e.g., Personally Identifiable Information (PII)).

Knowledge, Skills, and Abilities

• Ability to edit and format documents according to government or business standards.
• Ability to work independently and professionally communicate both orally and through formal reports.
• Ability to multi-task and maintain professionalism in work interactions.
• Ability to take notes and convert them into formal meeting minutes.

Certifications/Licenses/Other

• Interim Secret Clearance or obtain Top Secret/SCI clearance within one year of placement.

Work Environment:

• On base at the NSWCDD, located in Dahlgren, VA.

Benefits:

KIC offers a comprehensive benefits package including: Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Education Assistance/Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more!

Apply online at our website: https://kikiktagruk.applicantpool.com/

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer. KIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, veteran's status or any other legal protected status.

Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation, may legally grant certain preference in employment opportunities to KIC Shareholders, and their Descendants.

Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check.

The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.