Secretary II

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Traditional administrative/clerical support roles.
• Answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.
• Some work is completed without established procedures.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Other duties as assigned. May require occasional travel.

REQUIREMENTS/QUALIFICATIONS
EDUCATION AND EXPERIENCE:

• High school diploma/GED or equivalent.
• Two (2) years of experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support in all facets of clerical administration.
• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook. Experience taking notes and converting into formal meeting minutes.
• Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
• Experience with receiving and greeting visitors professionally.
• Experience in the handling and storage of classified or sensitive (i.e. Personally Identifiable Information materials).
• Experience maintaining inventory of office supplies and ordering new supplies.
• Valid Driver's License.

SKILLS, KNOWLEDGE AND ABILITIES:

• Ability to work in a support role supporting senior management and team.
• Ability to make travel arrangements, expense reports, schedule meetings and maintain calendars.
• Ability to develop effective working relationships across all organizational lines.
• Ability to handle information of a highly sensitive and confidential nature.
• Ability to prioritize and organize own work to meet agreed upon deadlines.
• Ability to work with others as part of a team.
• Must be proficient in Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook and Access) and Adobe.
• Demonstrated ability (through experience) to work independently and communicate effective both orally and through formal reports.
• Demonstrated ability (through experience) to multi-task, perform and communicate professionally, including professional phone etiquette.
• Must be proficient with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing calendars and scheduling appointments.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES:

None

ADDITIONAL QUALIFYING FACTORS:

Must have the ability to obtain and maintain a secret security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TTI are required.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.