Office Administrator - Zeeland, MI

Position Description

Job Title: Ops Admin

Area Administrator for Kinetrex Michigan and Kentucky assets

Job Responsibilities

• Facilitate the preparation of operating and capital budgets to ensure the necessary materials, supplies, equipment, and personnel for operations support. Regularly analyze and review to determine requirements for improving efficiency.
• Work with Area Supervision to optimize operational efficiencies, utilization of resources, and team based management principles
• Responsible for vendor setup and assisting with resolving vendor issues.
• Ensure that good relations are maintained with internal/external customers
• Prepare invoices and enter into AR/AP system
• Generate contracts, prepare general service agreements, work directives and request for services or materials
• Maintain records including tracking of lost time, vacations and other employee records
• Data entry for training records into online training system
• Actively participate in safety programs and initiatives
• Maintain filing system for general office and remote locations
• Generate requisitions and do receiving in Lawson Procurement System
• Reconcile and enter individual expense report coding into Concur software
• Inventory management including issuing, transferring, and auditing stock
• Identify, report and correct safety and environmental concerns
• Other duties as assigned
  
  

Job level commensurate with experience and skill set

Position Requirements

• High School degree or equivalent
• Associate degree in a business or technical field, or equivalent experience is preferred
• Advanced Microsoft Office skills inclusive of Excel Spreadsheet skills/Pivot table development
• Additional Intermediate computer skills (knowledge of Operating systems, database applications, maintenance tracking software)
• Math and financial skills (necessary to do budgeting and financial tracking)
• Possess a valid driver's license and meet company insurability requirements
• Excellent verbal and written communication skills
• Strong listening skills
• Ability to work under short-notice deadlines and prioritize work
• Ability to effectively communicate with personnel at all levels of the organization
• Ability to prepare and make presentations
• Customer orientation
• Must be able to work independently and function with limited supervision at times
• Must be able to work autonomously as situation dictates
  
  

Preferred

• Knowledge of gas industry terminology
• Accounting experience
• Clerical or administrative experience
  
  

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.