Admissions Specialist Full Time

Job Summary

• Performs and provides administrative support services for the patient admission process
• In addition, contacts and meets with families for admission registration, maintains files and conducts special projects as assigned.

Essential Functions 

• Prepares morning census status reports for review by Clinical Liaison Manager and distributes report to inter-hospital departments
• Enters demographic information into Meditech for admission
• Assists in preparation of referrals by assisting in producing copies for business office personnel to review for financial checks if indicated; follows up on financial status; assists in calling hospitals for admission dates and SNF dates; prepares copies for departments and assists in tours
• Maintains monthly reports on statistical information on referrals by region, type (vent versus non-vent), financial, physician, hospital, referral source, time of admission to referral, discharge recap per expiration, discharges home, discharges to other long-term nursing facilities
• Accesses Medicare Common Working file and calculates Medicare days
• Reviews and obtains signatures for admission paperwork on all admissions and forwards copies to the business office and medical records department
• Prepares a variety of administrative reports, statements, and rosters.  Gathers data and other necessary information
• Performs a wide variety of typing assignments, which are often confidential in nature, to include follow-up letters, per-diem letters, spreadsheets, schedules, and quarterly board reports
• Assists in answering phone inquiries by taking messages, taking demographic information on potential referrals, and forwarding messages by paging the Clinical Liaison Manager
• Develops an understanding of responsibilities for participation in Quality Improvement activities
• Establishes, maintains, and revises record keeping and filing systems.  Classifies, sorts, and files correspondence, records, and other documents
• Orders department supplies as well as support materials and giveaways for Clinical Liaison Manager
• Engages in a variety of contacts outside the hospital in order to obtain or relay information, arrange meetings, etc., often dealing with individuals who are influential or important to the hospital
• Performs other duties as requested and required

Knowledge/Skills/Abilities/Expectations

• Knowledge of basic word-processing and spreadsheet software required
• Typing skills and familiarity with medical terminology
• Ability to communicate with public in courteous manner
• Ability to work independently
• Prompt, efficient, accurate handling of admissions
• Must read, write and speak fluent English
• Must have good and regular attendance
• Performs other related duties as assigned
• Approximate time to travel: 0%

Education

• High school diploma or equivalent

Experience

• On-the-job or equivalent training/experience in admitting procedures in a healthcare setting preferred