Administrative Assistant

Essential Duties and Responsibilities:   As a Field Operations Administrative Assistant, you will provide day-to-day support to the Field Operations team.     Greet people entering the office, answering any questions, providing directions, and alerting staff when someone is there to meet or visit them Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested Communicates management’s instructions to various individuals and/or departments Check and prepare invoices for approval. Work with company Accounts Payable team to facilitate invoice payment. Checks and verifies receipts, schedules, purchase orders and other documents as needed Receive, sort, and distribute daily mail/deliveries Work with corporate support personnel on a variety of clerical related tasks Arrange food orders as requested, including set-up and clean-up as appropriate Provide basic and accurate information in person and via phone/email Order office supplies and keep an inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, data entry, photocopying, and faxing The Field Operations Administrative Assistant position must have strong attention to detail and always maintain confidentiality   Education and/or Work Experience Requirements: High School Diploma or GED required 2 years of proven work experience as a Corporate Admin, Front Office Representative, or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g., fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree: additional certification in Office Management is a plus   Working Conditions:   Prolonged periods of sitting at a desk and working on a computer Must be able to access and navigate each department at the organization’s facilities Occasional driving may be needed to travel to Kinetik plants and worksites as needed Available outside of normal working hours as needed for business necessity   Physical Requirements:   Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards Ability to work effectively in all working conditions noted above. Will require lifting, carrying, pushing and pulling up to 15 lbs. in a safe manner on an occasional basis