What are the responsibilities and job description for the Project Leader position at King & Bishop?
We are seeking a highly motivated, self-driven individual to fill the position of Project and Program Support Coordinator. The ideal candidate will be a proactive, independent worker with strong initiative and a focus on delivering exceptional results with minimal supervision. This individual will possess excellent communication, organizational, and critical thinking skills, along with a keen attention to detail. The candidate will be responsible for a wide range of duties, including resource management, time management, purchase order and invoice management, as well as project management support. The candidate will work closely with project and program managers to assist in documentation, facilitation, reporting, analysis, and various other project delivery activities. Administrative tasks, such as employee hiring, onboarding, and separation, will also be part of the role.
Key Responsibilities:
The selected candidate will be responsible for, but not limited to, the following tasks:
- Facilitate onsite onboarding processes for new employees.
- Provide orientation to new users within the organization.
- Assist users with timesheet management and maintenance.
- Coordinate and manage hiring activities.
- Conduct annual recertification activities for staff.
- Track and monitor training progress for all personnel.
- Collaborate with other offices to procure staff and services as needed.
- Assist in the management of consultant hours to ensure adherence to budgetary guidelines.
- Play a key role in the annual inventory process.
- Maintain staff telework agreements and related schedule tracking as appropriate.
- Perform data validation and analysis, ensuring accuracy and consistency.
- Develop and maintain reports and dashboards for business analysis.
- Contribute to peer reviews and quality assurance of work products.
- Revise or create new Methods and Practices documentation as needed.
- Maintain comprehensive Workplace Contingency Records for all staff members.
- Analyze and document business processes for continuous improvement.
- Gather and incorporate stakeholder feedback into processes and deliverables.
- Collect, compile, and analyze metrics for the annual scorecard.
- Complete daily reporting and tracking activities.
- Lead or provide support for Information Technology-related projects.
- Perform administrative functions, including meeting facilitation, note-taking, documentation review, and resource coordination.
- Coordinate or resolve building and facility maintenance issues.
- Take on additional duties and projects as assigned.
Required Experience:
- Proven experience in analyzing situations to identify necessary tasks and actions.
- Proficiency in Microsoft Office Suite, specifically Word, Excel, and PowerPoint.
- Experience working with ServiceNow or similar platforms.
- Experience in employee onboarding and training processes.
- Ability to construct workflow diagrams and flow charts.
- Prior experience working in agile project teams is highly preferred.
- Experience in assisting or managing small projects is a plus.
- Familiarity with audit processes and their facilitation.
- Experience working with large teams (75 employees) to receive, monitor, and resolve issues and requests.
- Strong background in interacting with all levels of management in a professional setting.
- Ability to work effectively in a team environment while remaining productive independently.
Education:
- Bachelor's Degree in Computer Science, Business Administration, or a related field.
Job Type: Contract
Pay: $42.00 - $49.00 per hour
Ability to Commute:
- Tallahassee, FL 32316 (Required)
Work Location: In person
Salary : $42 - $49
