Intake Coordinator

Job Description:

We are seeking a highly organized and detail-oriented Intake Coordinator to assist with daily front office operations and ensure the smooth functioning of our workplace. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask efficiently in a fast-paced environment.

Duties & Responsibilities:

• Administrative Support: Manage office supplies, handle mail, and maintain filing systems. Will also assist Office Administrator through assigned tasks and projects
• Front Desk/Receptionist Duties: Greeting and signing visitors in/out along with answering/transferring phone calls
• Scheduling & Coordination: Assist with organizing meetings, appointments, scheduling, and company events
• Communication: Act as a point of contact between employees, clients, and vendors
• Office Maintenance: Assist Office Administrator with ensuring the workspace remains organized, functional, and stocked with necessary supplies
• HR Support: Assist with the badging process for new employees and temporary hires
  
  

Requirements & Qualifications:

• Proven experience as an Office Coordinator, Receptionist, Administrative Assistant, or similar role
• Strong organizational, communication, and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other relevant software
• Experience in workflow management softwares such as monday.com or Asana
• Ability to handle multiple tasks and prioritize effectively
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
  
  

Preferred Qualifications:

• Experience with office management software and administrative tools
• Familiarity with receptionist duties and guest intake
• Customer service experience is a plus
• Strong critical thinking skills
• Familiarity with basic administrative workflows and following compliance guidelines
• Problem-solving mindset and ability to work independently
• Salary: $18 per hour
• At least 21 years of age
• Willing to work part time, maximum 30hrs per week
• Please DO NOT CALL for application status updates. For inquiries, email info@kingcitygardens.com
  
  

BENEFIT PROGRAM

Featured benefits for full-time team members include:

• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• EAP
• Generous paid time off
• Generous holiday schedule
  
  

Equal Opportunity Employment

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.

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