Administrative Specialist - Policy, Research & Social Impact Initiatives

Salary : $31.69 - $38.81 Hourly

Location : Tukwila, WA

Job Type : Regular Full-Time

Remote Employment : Flexible / Hybrid

Job Number : 2025025

Division : EXECUTIVE

Department : Policy, Research & Social Impact Initiatives

Opening Date : 02 / 06 / 2025

Job Summary

This position is open until filled; however, to ensure consideration, applications should be received by February 21, 2025, at 4 : 30 p.m.

King County Housing Authority (KCHA) is recruiting for a detail-oriented, motivated, and organized Administrative Specialist to join their Department of Policy, Research & Social Impact Initiatives in Tukwila, WA.

This person will work with varied and complex projects requiring in-depth knowledge of systems, programs, and services. Assignments are initiated by a small team of Senior Managers overseeing bodies of work pertaining to research and evaluation, procurement and contracting, and educational programming. Work will be performed under the supervision of the Senior Housing Program Manager.

King County Housing Authority (KCHA) is the largest provider of affordable housing in the Pacific Northwest and a nationally recognized leader in affordable housing. To learn more about

Essential Functions

Essential Functions

The Administrative Specialist will provide administrative support to Senior Management team in the following areas :

Administrative Support

• Assist with administrative tasks for meetings, including scheduling, room reservations, setup, speaker coordination, agenda preparation, and minute-taking.
• Prepare and maintain records for mileage, expense reimbursements, gift card, and check requests for project participants.
• Review and process contractor requests and invoices via DocuSign.
• Maintain departmental files and record retention system. Assemble and track auditable files, including compliance documentation for Rapid Re-Housing audits.
• Research and assemble information from a variety of sources for the preparation of reports. Enters and uploads data into KCHA data systems, working with Senior Managers to build reports in collaboration with IT department.
• May serve as a backup to the department's Contract Analysts in processing the department's contracts.

Communications

Compose correspondence, reports, and informational materials and assist in creating technical information handouts and presentations.

Other Duties

Qualifications and Competencies

Required Qualifications :

Required Knowledge, Skills and Abilities :

Special Requirements :

Position Information and Application Process

Application Requirements :

To be considered for this opportunity, you must :

Salary & Benefits :

The starting hourly range for this position is $31.69 - $38.81 annually, dependent on qualifications and professional experience. The complete salary range for this position is $31.69 - $45.94 annually. Performance-based merit increase opportunities and Cost of Living Adjustments (COLA) are reviewed annually. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, tuition reimbursement, and retirement benefits are also available. For more details regarding KCHA comprehensive benefits, please visit our benefits page.

Work Environment :

Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

After initial onboarding, this position will have the opportunity to work remotely up to 60% in accordance with the KCHA's flexible work arrangements; however, remote work conditions will be reviewed on a regular basis based on business and program need. Employees must reside in Washington State and the ability to report to the Central Office in Tukwila will be required. Local travel will be required to support KCHA business needs.

Physical Requirements :

Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and / or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has some exposure to environmental conditions (e.g. construction sites); work is generally in a moderately noisy location (e.g. business office, light traffic).

Equal Opportunity :

King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The excellent benefits package includes employer paid dental; vacation, sick & holiday pay; life insurance, long term disability insurance and transit subsidy. PERS retirement (mandatory) and medical plan require employee and employer contributions. Employee paid deferred compensation (457b) and flexible spending accounts are optional. Positive corporate culture and commitment to a diverse workplace, plus more!

For more details regarding KCHA comprehensive benefits, please click on the link below.

Do you have direct experience with the King County Housing Authority?

Which best describes your level of education?

Please identify your years of experience providing administrative support.

This position will require the incumbent to develop professional correspondence on a frequent basis. Which of the following best describes your business writing skills?

Please identify your years of experience maintaining records (manual and electronic) and performing data entry.

Please identify your years of experience developing technical, financial and / or program specific documents in an assigned project area.

Which of the following best describes your level of proficiency with Microsoft Office programs including Word, Outlook, SharePoint and Excel?

This position requires a valid driver's license and acceptable driving record at the time of hire. A valid Washington State Driver's License is required within 30 days of employment. Maintaining an acceptable driving record throughout employment at KCHA is required for this position. Can you meet this requirement?

Do you have any combination of two or more license suspensions or revocations within the last five years?

Have you had any of the following violations within the last three years? Please select all that apply.

Required Question

Salary : $32 - $39