What are the responsibilities and job description for the PAYROLL SPECIALIST position at King County?

Salary

32.50 - $41.20 Hourly

Location

Seattle, WA

Job Type

Civil Service, Full Time, 40 / hrs Wk

Job Number

2024MK23222

Department

KCSO - Sheriff's Office

Division

Support Services

Opening Date

01 / 09 / 2025

Closing Date

1 / 26 / 2025 11 : 59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

H9 : PSEU-Non-Comm's KCSO

Full- or Part-Time

Full Time

Hours / Week

40 hours / week

Summary

WHO MAY APPLY : Open to the public.

NOTE : Applicants must be US citizens or Legal Permanent Residents who are able to read and write the English language and meet the required background qualifications for employment with King County Sheriff's Office (KCSO). An Eligibility List is created from this recruitment and is valid for one year from date of certification and will be used to fill future vacancies.

For application instructions and requirements, specific to Sheriff Office positions, please visit Civil Service Application Requirements .

The Payroll Specialist at the King County Sheriff's Office (KCSO) is an exciting opportunity to join a team responsible for processing a complex payroll for more than 1,100 employees in KCSO!

Job Duties

The payroll processes performed are some of the most complicated in the county and contain many variables based on multiple labor contracts, Sheriff's Office policies, procedures and past practices. The successful candidate welcomes new challenges and is able to analyze, investigate and problem solve. The position will work directly with all levels of management and provide high-level customer service to commissioned and non-commissioned roles.

Process payroll (overtime, attendance exceptions, holiday pay, action pay, step increases, leave donations) and all other routine maintenance functions.
Prioritize workload and monitor to make sure all deadlines are met.
Review overtime slips for coding and compliance, validation reports for overtime accuracy and attendance reports for accuracy.
Review, calculate and process specialty pay(s) including; lead, out of class, standby, and contract related premiums. Periodically, audit special records to ensure labor contracts and memorandums of understanding (MOU) are met.
Interpret established payroll rules and procedures for labor contracts in addition to County and State rules and regulations to internal and external customers. Respond to third party inquiries regarding employee payroll data.
Perform special assignments and projects as needed.
Organize, oversee, and maintain payroll files.

Experience, Qualifications, Knowledge, Skills

Qualified candidates will have a minimum of two years demonstrated experience performing financial / payroll processes with knowledge and skills in the following areas :

Interpreting and analyzing policies and procedures;

Advanced problem-solving skills;

Ability to respond to unanticipated requests and work in a high-pressured environment with strict deadlines while remaining calm and professional;

Strong ability to successfully organize your task management, working with various forms of data and ensuring task are complete to meet deadlines for each payroll :

Proven experience validating and reconciling reports

Working cohesively with a team to meet objectives as well as working independently with minimal supervision.

Basic skills in Microsoft Office Suite of tools, specifically Excel.

Exceptional communication and customer service skills (with diverse audiences) orally, written and in person and the ability to be diplomatic and sensitive while effectively communicating information

Reliable and predictable attendance

Ability to maintain confidentiality.

DESIRABLE QUALIFICATIONS :

Experience working with large payroll systems such as PeopleSoft, Enterprise, etc.

Experience processing payroll for 200 or more employees.

Experience working with multiple union contracts and applying terms within a payroll system.

Experience in creating Excel spreadsheets for data analysis including data filter, subtotals and pivot tables.

Knowledge of payroll compliance laws including FLSA, FMLA, Washington Paid Family Medical Leave and Washington Paid Medical Leave.

SUPPLEMENTAL INFORMATION :

GENERAL TIMELINE OF RECRUITMENT : This is a tentative timeline for this recruitment. Dates may change depending on available resources.

Technical Examination - mid February : qualified candidates may be invited to self-schedule a written examination session.

Oral Board Interview - March. The most competitive candidates that pass the written examination will be invited to an oral board examination; it will be a panel interview over Zoom.

WORK SCHEDULE : This is full-time Civil Service and is overtime eligible with prior supervisor approval. Typical work schedule is 40-hours per week, Monday through Friday from 7 : 00 AM - 4 : 00 PM, but may vary by assignment. Additional hours may be necessary to respond to workload needs, which may include evenings and weekends.

WORK LOCATION : King County Courthouse in downtown Seattle; located at : 516 - 3rd AVE, Seattle, WA 98104.

Required Application Materials : Please carefully review the list of required materials before submitting your application.

Online application

Answers to all the supplemental questions.

Teleworking Requirement :

The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

UNION MEMBERSHIP : This position is represented by the Public Safety Employees Union (PSEU).

CONTACT INFORMATION : If you have questions regarding this recruitment please contact the Civil Service Administration, Michelle Kobuki at michelle.kobuki@KingCounty.gov or at 206-477-4740.

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our True North , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs :

Excellent medical, dental, and vision coverage options : King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents

Life and disability insurance : employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

Retirement : eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

Transportation program and ORCA transit pass

12paid holidays each year plus twopersonal holidays

Generous vacation and paid sick leave

Paid parental,family and medical, and volunteer leaves

Flexible Spending Account

Wellness programs

Onsite activity centers

Employee Giving Program

Employee assistance programs

Flexible schedules and telecommuting options, depending on position

Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE : Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and / or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

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Salary : $33 - $41

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