What are the responsibilities and job description for the Youth Administrative Assistant position at King Jesus International Ministry?
Youth Administrative Assistant
Job Overview: Coordinate and provide support to ensure efficient operation of the Youth Department. Supports Youth Director & Youth Pastor through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material by performing the following duties.
Essential Duties and Responsibilities:
- Coordinates the logistics for all weekly services and youth events
- Be a liaison for all meetings in reference to events and/or conferences of the youth
- Provide reports to the youth director and youth pastor of all department meetings for weekly services, special services, events, projects, etc.
- Coordinate all pastoral care and leadership impartations for the youth director and pastor
- Responsible for managing the department budget under the supervisions of both youth director & youth pastor
- Responsible for coordinating all SGN invites and impartations with agenda
- Coordinate logistics for services, special events, conferences, and guest speakers
- Assist youth director & youth pastor with the agenda for weekly services, special events and conferences
- Responsible for maintaining office inventory stocked and ordering supplies
- Attend to email and mail correspondences pertaining to the department
- Responsible for all purchasing for the youth department under supervision of the youth director and pastor
- Input all invoicing through financial portal and legal portals under the supervision of youth director and pastor
- Maintain the database up to date and provide monthly reports
- Coordinate youth volunteers for weekly services, special events and conferences
- Manage department calendar, confirming scheduled meetings, ensuring that meetings are added to all necessary parties, etc.
- Provides support to other departments during special events/services to help meet organizational needs. This may include temporary adjustment in schedule and assignments
- Additional duties may be assigned
Professional Qualifications:
- Interpersonal and relational skills
- Strong ability to multitask
- Ability to read, write and speak in English and Spanish
- Excellent organizational and leadership skills
- Team building skills
- Ability to create and manage budgets
- Profess high level analytical and problem solving skills
- Must work well under pressure
- Ability to solve practical problems and deal with concrete variable in situations
- Knowledgeable of all Microsoft programs, Adobe reader and Google platforms
Education and/or Experience Requirements:
- Associates Degree in a ministry related field is preferred
- High School Diploma or equivalent (GED)
- minimum of 1-2 years of experience in administrative assistant
Spiritual Qualifications:
- Uncompromised commitment to KJM's vision, values, core beliefs and statement of faith
- Agree to be an active participant in KJM
- Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the scriptures
- Understand that in this role, they are a critical part of KJM's mission to bring the supernatural power of God to this generation, and part of their responsibilities as a church employee includes being considered a spiritual leader in the church
