Human Resources Assistant I/II

• CalPERS Retirement (see benefits section to determine plan/tier placement). 
• Excellent PPO insurance including medical, dental, vision and chiropractic insurance coverage for the employee and their eligible dependents paid 100% by the County.
• Onsite health center for employees and eligible dependents on County health insurance. 
• $40,000 term life/accident insurance.
• Paid vacation and sick leave (see benefits tab for more details).
• An additional 40 hours of professional vacation which can be cashed out each fiscal year. Effective July 1, 2025, the amount of management vacation time will increase from 40 to 50 hours each fiscal year (or pro-rated upon hire date). 
• Access to the County's Employee Assistance Program.
• Holiday Closure - subject to annual County Administrative Officer’s approval.
• Access to Kings County's Assist-to-Own Down Payment Assistance Program. Click here for more information.
• Deferred Compensation match up to $3,500 per year for every three dollars contributed. 
• Longevity pay beginning at 10 years of service. 

Human Resources Assistant I: This is the entry-level classification in the Human Resources Assistant series. Initially under close supervision, incumbents learn and perform routine confidential administrative support duties related to Human Resources programs and activities.  As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.  Positions at this level usually perform most of the duties required of the positions at the Human Resources Assistant II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established structure or pattern.  Exceptions or changes in procedures are explained in detail as they arise.  

Human Resources Assistant II: This is the journey-level classification in the Human Resources Assistant series.  Positions at this level are distinguished from the I-level by the performance of more varied, complex, and difficult clerical assignments exercising a higher level of independence and discretion.  Work is not usually supervised while in progress, although direction is provided for assignments that do not follow an established structure or pattern for the work. 

Positions in the Human Resources Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs front desk reception duties; greets, receives, and screens visitors and telephone calls; takes messages, directs callers and visitors to the proper office or person, and/or provides factual information regarding Human Resources programs, activities, and functions; assists in interpreting and applying policies, procedures, rules, and precedents in response to inquiries and complaints from the public.
• Participates in the recruitment and selection processes for County departments; prepares, coordinates, and administers selection and onboarding procedures, including, but not limited to job announcement flyers and advertisement preparation for County social media pages, applicant screening, written and oral performance testing, background checks, medical testing, establishment of eligibility lists, and employee onboard procedures; processes action forms for a variety of services.
• Prepares written material associated with the selection processes, including informational brochures, interview questions and rating sheets, and notification letters and/or emails.
• Assists in obtaining oral rating panel members; instructs the panel and monitors oral board proceedings as appropriate; prepares documents and sets up rooms for oral panel interviews.
• Coordinates candidate notification processes during all steps of the recruitment, examination, and onboarding process.
• Confers with Human Resources Analysts and members of various County departments regarding job content, desired selection processes, potential recruitment sources, raters, and subject matter experts.
• Receives, reviews, verifies, and processes time recording documents for the department; audits such documents for completeness, accuracy, and compliance with rules and regulations.
• Schedules, monitors and coordinates employee pre- and post-hire requirements including medical exams, psychological exams, drug testing, backgrounds, live scans, and other activities; tracks and monitors attendance and compliance.
• Facilitates new employee orientations and County-wide trainings. 
• Provides technical and clerical support for labor relations processes, including researching information and statistics to support the labor relations negotiation team.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Collects, maintains, and compiles information and data, using spreadsheets and other software; prepares a variety of specialized reports and information on a scheduled and as requested basis.
• Maintains calendars and schedules appointments for departmental staff; confirms or reschedules appointments as needed; schedules and arranges for rooms, equipment and related needs for meetings.
• Prepares and distributes meeting agendas; attends and takes minutes of meetings; summarizes and types minutes of meetings from electronic recording devices or handwritten notes and distributes minutes as appropriate; prepares and disseminates public meeting announcements or notices. 
• Provides information and general assistance to County staff and the public regarding personnel rules, policies, and procedures.
• Maintains a variety of databases, files, and records related to the County's human resources system; maintains the department’s internet and intranet; reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of the records and files.
• Researches and compiles a variety of information and prepares highly confidential or sensitive reports.
• Creates placeholders for Board agenda items; ensures agenda items are completed in accordance with County requirements; tracks changes to agenda time, receives the final approved agenda items from Clerk to the Board and takes appropriate actions.
• Gather data required to respond to subpoenas and other legal matters; answers and fields County employee complaints.
• Performs duties related to departmental functions, such as confidential personnel records maintenance, leave tracking, purchasing, processing invoices, office supplies and equipment maintenance, processing of personnel action forms, payroll, budget tracking and various other personnel services; prepares and secures a variety of highly confidential or sensitive reports, documents and records, including confidential employer-employee relations information; uploads documents and information to the internet and intranet.
• Assists with the department budget and mid-year review; makes travel and lodging arrangements for department head and departmental staff.
• Assists with the contract oversight; enters appropriate information into Finance Enterprise for processing of payments. 
• Performs related duties as assigned.

EDUCATION AND EXPERIENCE

Education:

• Equivalent to completion of the twelfth (12^th) grade.

Experience:

• Human Resources Assistant I: Two (2) years of increasingly responsible clerical or administrative support experience, preferably in a public agency or human resources office. (Substitution: Equivalent to an associate degree from an accredited college or university with major coursework in business, office procedures, or a closely related field may be substituted for up to one (1) year of experience.)
• Human Resources Assistant II: One (1) year of increasingly responsible experience at a level equivalent to a Human Resources Assistant I with Kings County.

LICENSES AND CERTIFICATIONS

Licenses:

• Possession of a valid California driver's license issued by the Department of Motor Vehicles at the time of appointment.

Qualify for security clearance through a background investigation and fingerprint check, including credit check. Ability to travel within and outside County. 

Knowledge of:

• Fundamental principles and practices of public human resources administration.
• Organization and functions of public agencies, including the roles of appointed and/or elected Boards, Commissions, and Committees.
• Fundamental recruitment and selection techniques and procedures.
• Basic principles and practices of budget administration and monitoring.
• Principles, practices, methods, and techniques of office administration and associated executive support needs.
• Applicable Federal, state, and local laws, rules, and regulations governing personnel actions, such as equal opportunity employment, considerations of job relatedness, and practices related to the processing and recording of payroll and financial transactions related to employee benefits and union contracts.
• Recordkeeping principles and procedures including record destruction according to rules and regulations.
• Basic math, statistics, and accounting principles and procedures, including percentages and decimals.
• Appropriate reception and telephone etiquette.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• Principles and practices of research, data collection, and report preparation.
• Development and composition of a wide variety of business documents including reports, correspondence, contracts, and applications. 
• Techniques of effective oral and written communication; proper spelling, grammar, and punctuation. 
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Veteran's Preference Application
You must submit a certified DD-214 and a new request form for each application submission prior to the closing date. 

Salary : $48,506 - $59,155