What are the responsibilities and job description for the Legal Secretary position at Kings County?
This journey-level classification is responsible for independently performing routine to complex legal secretarial and administrative support duties in support of one or more attorneys. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Drafts pleadings, subpoenas, contracts, briefs, ordinances and other legal documents and correspondence, memoranda and reports from stenographic notes, brief instructions, or prior materials.
- Calendars and schedules court dates, meetings and appointments for attorneys; files or arranges for the filing of legal briefs and other necessary paperwork with the court.
- Receives and screens visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures or taking messages or referring the caller to the proper attorney.
- Processes a variety of legal agreements, contracts, etc., following attorney's instructions.
- Researches and compiles a variety of informational materials.
- Types drafts and a wide variety of finished documents, including both general and legal-related correspondence and documents; utilizes word processing equipment to input or retrieve data and prepare reports using a personal or on-line computer system.
- Independently initiates specified correspondence such as transmittal letters for signature by appropriate staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
- Organizes and maintains chronological and other files.
- Relieves attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.
- Performs related duties as assigned.
PLEASE NOTE: When completing the work history portion of your application please include each level position title and level as a separate entry when applicable. Eg: If you were a Legal Clerk I and promoted to Legal Clerk II, each level should be entered separately to reflect the time held at each level.
Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be:
Education:
- Equivalent to completion of the twelfth (12th) grade.
Experience:
- Two (2) years of legal secretarial and/or office administrative experience in a public agency legal office or private law firm.
LICENSES AND CERTIFICATIONS
Licenses:
- Possession of a valid California driver’s license issued by the Department of Motor Vehicles at the time of appointment.
SPECIAL REQUIREMENTS
Qualify for security clearance through a background investigation and fingerprint check, which includes a credit check.
For a detailed job specification, click here.
VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Veteran's Preference Application
You must submit a certified DD-214 and a new request form for each application submission prior to the closing date.
Final Date to Apply: Thursday, March 13, 2025 at 5:00 p.m.
First Panel Interview with Human Resources: Thursday, March 27, 2025
Salary : $41,766 - $50,960
