Senior Accounting Clerk

 A Senior Accounting Clerk is responsible for overseeing all billing and collections, typically handles a wide range of financial tasks, helps ensure the smooth operation of the accounting department, and maintains accurate financial records.

Job Title: Senior Accounting Clerk

Job Summary: The Senior Accounting Clerk will be responsible for overseeing and managing all aspects of billing and collections within the accounting department. This role involves creating customer invoices for billing groups, monitoring accounts receivable, managing client communications, ensuring timely collections, and assisting with month-end and year-end financial reporting for Kingsmill Resort and The Club at Kingsmill.

Key Responsibilities:

1. Billing:
1. Prepare and issue accurate customer invoices based on contracts, sales orders, and/or service agreements.
2. Ensure all billing information is up-to-date and accurate.
3. Review and verify pricing, taxes, and payment terms.
4. Resolve discrepancies related to billing and work with other departments to correct errors.
2. Collections:
1. Monitor accounts receivable and ensure timely collections of outstanding payments.
2. Communicate with clients regarding overdue accounts; and maintain an online log of communications with clients.
3. Escalate unresolved collection issues to management when necessary.
3. Recordkeeping and Reporting:
1. Maintain accurate records of invoices, payments, and accounts.
2. Track aging reports and provide regular updates to management.
3. Prepare and process credit memos and adjustments as needed.
4. Assist in preparing reports related to accounts receivable and collections for management review.
4. Customer Relations:
1. Act as a liaison between clients and the accounting department to resolve billing inquiries or disputes.
2. Ensure positive and professional communication with clients at all times.
5. Month-End/Year-End Closing:
1. Assist with month-end and year-end closing procedures related to accounts receivable.
2. Prepare necessary documentation and reports for auditing purposes.
6. Compliance and Accuracy:
1. Ensure compliance with company policies, industry standards, and regulatory requirements.
2. Keep up to date with changes in billing practices, tax laws, and collection regulations.
7. Other Duties:
1. Provide support to other accounting functions as needed.
2. Assist with special projects or tasks as assigned by the Director of Finance and/or the General Manager.

Qualifications:

1. High school diploma or equivalent required; associate's or bachelor's degree in accounting, finance, or a related field preferred.
2. Proven experience in billing, collections, or accounts receivable (typically 3-5 years).
3. Strong knowledge of accounting principles and billing systems.
4. Proficiency in Microsoft Office, particularly Excel, and an aptitude to learn accounting-related software (e.g., NetSuite, Opera, EZSuite, or similar tools).
5. Excellent attention to detail and organizational skills.
6. Strong communication and customer service skills.
7. Ability to work independently and as part of a team.