HR Systems Analyst

Kinovate Life Sciences, Inc. established in 2004 in Oceanside, California. A wholly owned subsidiary of Nitto Denko Corporation (www.nitto.com), Kinovate was spun-off from Oceanside, CA based R&D facility Nitto Denko Technical Corp (www.ndtcorp.com) with a mission to provide the highest quality materials to niche life science markets worldwide.

Since its inception, Kinovate has grown to become the market leader in solid support in the oligonucleotide synthesis field. We are bringing the most creative minds in science and technology to develop medical discoveries and breakthroughs. Our customers are well-known in the biotechnology industry. We are in a growth phase within ISO work environment and leading towards a GMP Certification. KLS is seeking extraordinary people to join the team. KLS is proud to be an equal employment opportunity employer.

Why Work Here?

Great place to work. Small subsidiary of large international company headquartered in Japan. Generous discretionary bonuses!

JOB SUMMARY:

Under limited supervision, sustain the organization’s system of record human resources information system (HRIS: SAP/SF & ADP). Collaborate with the Nitto America payroll manager with record changes in the payroll system. Serve as a subject matter expert and technical point of contact to ensure data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. In addition, conduct a variety of routine and moderately complex human resources functions as needed. Provide high-level of service to customers both internal and external.

ESSENTIAL DUTIES and/or RESPONSIBILITIES:

• Creates requisitions for recruitment, hiring candidates via HRIS – SF and partnering with recruitment to ensure onboarding is completed utilizing the payroll system (ADP) ensuring digital records are included in employees’ records.
• Creates HRIS validation tables for existing and new processes. Collaborates with the HR team to process change status notices such as new hires, terminations, adjustments, promotions, and supervisor changes.
• Preserves HRIS databases, by ensuring data integrity, and conducting regular audits. Resolves HRIS - SF issues with 3 party administrator.
• Creates and sustains a variety of reports using appropriate reporting tools. Develops ongoing standard reports for Human Resources department and management.
• Participates in the Employee Performance Management process including launching, troubleshooting, and reporting.
• Originates HRIS procedural training materials, quick tips, help documents, etc. Develops and delivers training to end users.
• Administers Sales Incentive Plans ensuring semi-annual plan documents are signed by all sales staff and payment is submitted to the appropriate Nitto Affiliate on a timely basis.
• Partners with Nitto America in administering the Learning Management System (LMS) to ensure employees complete compliance courses required.
• Provides human resources services to Hydranautics international employees across various time zones.
• Other duties as assigned.

MINIMUM EDUCATION and/or EXPERIENCE:

• Bachelor of Arts degree in Business Administration, Human Resources, or related field; and 5 years’ related experience; or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS and/or ABILITIES:

• Proficient in Identifying and resolving problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses solid reasoning.
• Proficient in understanding and interpreting Federal, State, and local employment laws; foreign labor law, a plus.
• Proven ability to manage change in a complex and often challenging manufacturing environment.
• Ability to prioritize and plan work functions; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plans.
• Strong organizational skills, flexibility in responding to rapidly changing, dynamic processes and demands/pressures in a fast-paced environment.
• Advanced Microsoft Office Suite software applications such as Excel, Word, Power Point, and other enterprise software applications such as HRIS, Applicant Tracking, Performance Management and Payroll systems.
• Strong verbal and written communication skills. Strong interpersonal skills to work across organizational groups, with the proven ability to build effective relationships with a diverse range of people, including building partnerships to coach management and employees. Ability to present moderately complex issues to groups or individuals.
• Provide high-level customer service and conflict resolution skills, with an emphasis on team building.
• Sustain current knowledge and new developments in the field with day-to-day application of subject matter and ongoing willingness to attend seminars as necessary.
• Working knowledge of social media applications, HRIS and/or Applicant Tracking Systems.
• Bilingual or Multi-lingual in languages frequently used within the Nitto Group of Companies, a plus.

CERTIFICATES and/or LICENSES:

• HR Certificates preferred in one of the following:
• Certified Professional in Human Resources (PHR); or,
• Society for Human Resources Management Certified Professional (SHRM-CP); or,
• Human Resources Management Certificate (HRMC).

PHYSICAL DEMANDS and/or WORK ENVIRONMENT: (Typical physical demands and the work environment characteristics an employee must meet and encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Position works in an office environment involving prolonged sitting in front of a computer workstation.
• Sitting from 50% - 80% of the time; talking, hearing, seeing regularly up to 80%; fingering, grasping frequently 30%-50%; standing and walking frequently 20%-30%; reaching with hands and arms occasionally 10%-25%; lifting/pulling/pushing up to 10 pounds occasionally 5%-10%.
• Employees may need to use a keyboard for up to 80% of the time.
• Ability to work under demanding requirements and hard deadlines (e.g., human resources metrics).
• Must be able to work extended hours per the demands of the business.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Compensation Package:

• Bonus opportunities

Schedule:

• Monday to Friday

Work Location: In person

Salary : $80,000 - $90,000